Job description for Project & Operations Coordinator at Instabusbali
Project & Operations Coordinator – Instabus Bali
About Us
Instabus is a photo booth and entertainment business based in Bali. We create unique photo experiences, events, and souvenirs using our vintage VW minibus.
We are looking for a creative, organized, and proactive person to join our team.
This is not a typical administrative job. You will work on different projects, research new ideas, coordinate activities, and help develop our business.
Job Responsibilities
- Project Coordination: Help plan, organize, and execute new business projects from start to finish.
- Research & Development: Research new products, services, creative ideas, and business opportunities.
- Supplier Management: Find suppliers, compare prices, negotiate, and coordinate purchasing.
- Events & Activities: Help organize themed events, promotional campaigns, decorations, and entertainment activities.
- Daily Operations: Coordinate staff schedules, monitor activities, and ensure tasks are completed on time.
- Marketing Support: Assist with marketing plans, promotional materials, social media activities, and basic Canva designs.
- Administration: Manage spreadsheets, documents, expenses, reports, and general office tasks.
- Problem-Solving: Find practical solutions, follow up on assignments, and take responsibility for completing projects.
Requirements
- Good spoken and written English.
- Strong organizational and communication skills.
- Comfortable using Microsoft Office, Google Workspace, and Canva.
- Good research and problem-solving abilities.
- Able to work independently and manage multiple tasks.
- Creative, curious, responsible, and willing to learn new things.
- Detail-oriented with good time management skills.
- Comfortable communicating with suppliers, partners, and team members.
- Experience in administration, project coordination, events, or operations is an advantage.
- Working Information
Location: Jalan Raya Padonan, Canggu, Bali
Working Days: Monday–Friday
Working Hours: 9:00 AM–5:00 PM
Employment: Full-time, office-based
Who We're Looking For
We value attitude, independence, and problem-solving skills more than years of experience.
We're looking for someone who doesn't just wait for instructions but can research unfamiliar topics, suggest solutions, and take responsibility for getting things done.
You'll have the opportunity to work on a variety of creative projects and grow together with our business.
