Project Admin

About the Role

• We are looking for a detail-oriented and well-organized Project Administrator to support our project team
• The successful candidate will be responsible for handling project administration, maintaining documentation, preparing reports, and coordinating with internal departments to ensure smooth project operations.
• This role requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced project environment.

Key Responsibilities

1. Handle and maintain all project-related documents, records, and administrative files.
2. Prepare, organize, and update project reports, schedules, meeting minutes, and documentation.
3. Assist the Project Manager and Project Team with daily administrative tasks.
4. Coordinate with internal departments, including Design, Production, Procurement, Finance, and Site Operations.
5. Monitor project documentation, submission deadlines, and approval status.
6. Prepare and manage Purchase Orders (PO), Delivery Orders (DO), invoices, and other project-related documents.
7. Maintain project filing systems, both physical and digital, ensuring documents are properly organized and accessible.
8. Assist in tracking project progress, material deliveries, and administrative requirements.
9. Follow up with vendors, suppliers, and subcontractors regarding project documentation and administrative matters.
10. Perform other administrative duties as required to support project operations.

What We're Looking For

1. Diploma or Bachelor's degree in Administration, Management, or a related field.
2. Minimum 1–2 years of experience in project administration, preferably in construction, interior fit-out, or retail projects.
3. Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
4. Good organizational, documentation, and time management skills.
5. Strong attention to detail and accuracy in handling documents and data.
6. Good communication and coordination skills.
7. Ability to manage multiple tasks and work under deadlines.
8. Able to work independently as well as part of a team.
9. Proactive, responsible, and willing to learn.
10. Good command of English is an advantage.