Project Admin

Qualifications:

• Diploma or Bachelor’s Degree in Business Administration, Engineering, Logistics, or a related field.
• Minimum 1–2 years of working experience in project administration, technical document control, or tender support.
• Fluency in English (spoken & written) is mandatory for handling vendor datasheets, technical reports, and client correspondence.
• Strongly Preferred: Experience in an EPC or Electrical Engineering company, with proven experience in handling electrical technical documentation, including datasheets, HSE/PLN permits, project progress reports, reimbursement processes, procurement workflows, and daily worker payroll administration.
• Proficient in Microsoft Outlook, Sharepoint, Microsoft Office Suite (especially MS Excel & MS Word) with strong organizational and document control skills.
• Strong interpersonal skills with the ability to work effectively within a team environment.
• Detail-oriented, assertive, and willing to travel to project sites (site visits) as needed.

Key Responsibilities:

• Document Control & Management: Prepare, input, register, and archive all project-related documentation—including technical datasheets, progress reports, project schedules, and budgets—to ensure completeness and accuracy.
• Permitting & Compliance: Register, process, and maintain permits and legal authorizations in accordance with office and project licensing requirements.
• Liaison & Communication: Act as a primary liaison between project teams, Finance, HR, Procurement, and external stakeholders to ensure clear communication and smooth administrative flow.
• Cross-Cultural Communication & Translation: Facilitate communication by translating project documents, technical specifications, or correspondence as needed.
• Commercial & Financial Admin Support: Assist in preparing and managing administrative documentation for Purchase Orders (PO), Invoicing, Work Completion Certificates (BA/BAST), and project operational procurement needs.
• Project Progress & Personnel Monitoring: Track overall project schedules, monitor field worker attendance/timesheets, and proactively identify potential administrative bottlenecks.
• General Administrative Support: Assist with other related project and operational administrative tasks as required by management.