Procurement Staff

Sekolah Perkumpulan Mandiri is a reputable educational institution located in Menteng, Jakarta Pusat, DKI Jakarta, Indonesia. The school is committed to providing quality education and fostering an environment of growth and development for students, teachers, and staff alike. As we continue to expand our operations and enhance our services, we are seeking a dedicated Procurement Staff to join our team. This role is essential in ensuring that our school maintains efficient and effective procurement processes, supporting the smooth functioning of our academic and administrative activities.

The Procurement Staff will be responsible for managing the purchasing of goods and services required by the school, including but not limited to classroom materials, office supplies, and equipment. They will work closely with various departments to understand procurement needs, evaluate potential suppliers, and negotiate terms to ensure cost-effective and timely acquisitions. Additionally, the role involves maintaining accurate records of purchases, monitoring supplier performance, and contributing to the continuous improvement of procurement strategies and practices.

Job Specification (Responsibilities)

• Source, negotiate, and procure academic materials including textbooks, laboratory equipment, art supplies, and library resources from educational publishers and specialized vendors.
• Manage the purchasing of school needs as well as campus maintenance needs (e.g., classroom furniture, cafeteria supplies, and cleaning equipment).
• Collaborate closely with teachers, academic department heads, and the school administration to consolidate purchasing requisitions and ensure all materials are delivered well before the start of the new semester or academic term.
• Evaluate and maintain a roster of reliable suppliers. Negotiate bulk pricing and long-term contracts to maximize the school's operational budget.
• Monitor departmental spending against the approved school budget. Ensure that all purchases for various faculties do not exceed their allocated funds.
• Maintain accurate records of all POs, invoices, and delivery receipts. Ensure all procurement activities comply with the school's financial policies and any applicable educational funding regulations.

Job Requirements

• Bachelor’s Degree (S1) in Related field
• Minimum 1–3 years of purchasing or procurement experience. Previous experience working in a school, university, or educational non-profit environment is highly preferred.
• Proficiency in Microsoft Excel and familiarity with standard purchasing software or school management systems.
• Strong understanding of the academic calendar and how it impacts the supply chain (e.g., peak ordering seasons in June/July).
• Ability to communicate patiently and effectively with educators and non-commercial staff to understand their classroom needs.
• Highly organized with the ability to manage multiple requests from different academic departments simultaneously.
• High ethical standards to handle the school's budget transparently and avoid any conflicts of interest with vendors