Job description for Procurement Executive at ProcMart
Key Responsibilities
- Negotiate prices, payment terms, and delivery schedules to secure the best purchasing conditions.
- For backorder items, confirm ETA with the vendor and communicate it to the buyer.
- Issue purchase orders to selected vendors, ensuring all order details are accurate and confirmed.
- Request and compare price quotations (RFQ/RFP) from multiple vendors to support informed decision-making.
- Maintain and update the vendor database, including pricing and performance history.
- Keep procurement documents organized, such as POs, contracts, quotations, and vendor communications.
- Forward vendor invoices to the dispatch team for further processing.
- Monitor market price trends to anticipate cost changes.
- Provide alternative vendor options to minimize risks of delays or supply failures.
Required Competencies:
- Willing to work across Indonesia.
- Proven experience in managing RFQ/RFP cycles and supplier evaluation using international procurement best practices.
- Strong knowledge of PO creation, bid analysis, contract compliance, and vendor performance management.
- Proficiency in ERP systems and digital procurement tools (SAP, Oracle, Odoo, or equivalent).
- Familiarity with cost analysis, total cost of ownership (TCO), and basic supply chain risk management.
- Strong negotiation, communication, and vendor relationship management skills.
- Ability to work in a fast-paced start-up environment with national-scale operations, balancing cost efficiency with scalability.
- Analytical mindset with attention to detail and problem-solving skills to support data-driven procurement decisions.
Challenges & Exposure You Will Face:
- Lead procurement operations with full ownership in a fast-moving environment.
- Contribute to building and standardizing divisional frameworks as we grow.
- Be part of a pioneering team, shaping the company's journey and scaling together.
