Job description for Personal Virtual Assistant at Botani Bar
About the Role
We are looking for a proactive, organized, and detail-oriented Virtual Assistant to support the business owners with daily operations. This role involves administrative support, research, social media management, basic graphic design, and general business assistance. The ideal candidate is resourceful, eager to learn, and comfortable using AI tools to improve productivity.
Responsibilities
- Organize company documents, files, and digital records.
- Maintain and organize Google Drive folders and databases.
- Perform data entry and maintain spreadsheets.
- Assist with reports, presentations, and business documents.
- Conduct research based on business and owner requirements.
- Stay updated on seasonal trends, holidays, and marketing opportunities that may benefit the business.
- Support other day-to-day operational tasks related to the business.
- Assist with travel arrangements, including flights, hotels, transportation, and itineraries.
- Learn new software and digital tools as needed.
- Assist in managing daily operational social media use.
- Write simple captions using AI tools.
- Maintain a content calendar.
- Perform basic graphic editing when required using Canva/Capcut or similar design tools.
Requirements
- Highly organized and detail-oriented.
- Strong initiative and able to work independently.
- Good written and verbal communication skills.
- Strong research and problem-solving abilities.
- Comfortable using Google Workspace and Google Calendar.
- Familiar with Canva, Capcut, or similar design tools.
- Experience using AI tools (ChatGPT, Claude, Gemini, etc.).
- Fast learner with a willingness to adapt.
- Able to maintain confidentiality of company and owner information.