Job description for Personal Assistant at PT Aletra Mobil Nusantara
Job Desc:
1. Manage and coordinate the Director’s schedule, appointments, meetings, and travel arrangements.
2. Coordinate and facilitate communication between the Director and internal and external stakeholders.
3. Prepare reports, presentations, correspondence, documents, and other materials as required by the Director.
4. Organize, maintain, and manage files, records, and confidential information in a systematic and secure manner.
5. Coordinate meetings, corporate events, and related follow-up activities to ensure proper execution and timely completion.
6. prepare relevant information and communicate relevant information to the Director accurately, comprehensively, and in a timely manner.
7. Manage the documentation and submission of reimbursement claims for expenses related to the Director’s business activities and operational requirements to the Finance Department.
8. Perform other administrative duties and assignments as directed by the Director to support the effective and efficient execution of business activities and operations.
Qualification:
- Minimum Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or a related field.
- Minimum 4 years of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role.
- Proficient in Microsoft Office (Word, Excel, and PowerPoint).
- Excellent organizational, communication, and time-management skills.
- Fluent in written and spoken English; proficiency in other languages is a plus.
- Experienced in managing executive calendars, meetings, business travel arrangements, and confidential documents.
- Strong attention to detail, problem-solving abilities, and the ability to multitask.
- Able to work independently, proactively, and under pressure.
- Demonstrates professionalism, discretion, integrity, and a high level of confidentiality.
- Willing to work flexible hours when required.
- Willing to be placed in Alam Sutera, Tangerang.
