Job description for Personal Assistant at PT Kairos Utama Indonesia
Job Description:
- Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
- Prepare, organize, and maintain documents, reports, and presentations
- Handle confidential correspondence, emails, and calls on behalf of the executive
- Coordinate internal and external meetings, including logistics, agendas, and follow-ups
- Track and remind deadlines, deliverables, and upcoming commitments
- Support expense reporting, reimbursements, and budget tracking
- Liaise with internal departments and external partners as needed
- Assist in project coordination, documentation, and progress monitoring
- Maintain a structured filing and information management system
- Perform other duties as assigned to ensure smooth daily operations
Requirement:
- Minimum bachelor's degree in secretarial/administrative/management
- Having 1years of relevant experience or open to fresh graduates
- Fresh graduates with relevant internship experience are welcome to apply
- Experience supporting C-level executives or managing complex schedules.
- Familiarity with project management tools (Asana, Trello, Notion, etc.).
- Strong interpersonal and problem-solving skills.
- Ability to adapt quickly and anticipate needs proactively.
Key Competencies:
- Professional communication & discretion
- Prioritization and time management
- Initiative and problem-solving
- Adaptability and reliability
- Service-oriented mindset
