Job Requirements
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Skills
Job description for PERSONAL ASSISTANT at PT. Belanja Online Ekspres Nusantara
- Minimum 2 years experiences as Personal Assistant to CEO, or relevant experience.
- Minimum D3 qualification in secretarial major.
- Fluent in Chinese and English
- Ability to handle multiple tasks while staying organized.
- Proficiency in Office (Excel, Word, PowerPoint).
- Resided in West Jakarta.
- Smart & fast learner.
- Strong communication and human-relation skills.
- Act as point of contact between BOD, clients, employees and other stakeholders.
- Manage information flow in a timely and accurate manner.
- Chase responses to requests and emails to/from BOD.
- Manage BODs calendar, set up meetings and accurately take minutes from meetings.
- prepare materials, packets and presentations for BOD’s meetings,
- Organise the logistics of board meetings and other key internal meetings.
- Coordinate and distribute notes at management meetings as requested.
- Type up notes of the BOD as requested.
- Organise and arrange venues for all other meetings requested by BOD.
- Screen and direct phone calls and distribute correspondence, as well as opening, sorting and distributing incoming emails.
- Handling basic bookkeeping tasks and provide general administrative support.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by BOD.
- Greeting visitors and deciding if they should be able to meet with BOD.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for BOD.
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