Job description for Personal Assistant at PT. Nico Urban Indonesia
Responsibilities
- Provide administrative and operational support to the Director
- Coordinate daily operations with the Operations, Engineering, and Project teams
- Prepare reports, presentations, proposals, contracts, and other business documents
- Coordinate communication with internal teams, clients, contractors, consultants, and vendors
- Support tender processes, quotations, business proposals, and client follow-ups
- Monitor project administration and business operations to ensure timely execution
- Assist in preparing company profiles, marketing materials, and business development initiatives
- Conduct market research and identify new business opportunities
- Maintain confidentiality of company information and documents
Qualifications
- Bachelor's Degree in Business Administration, Management, Engineering, Marketing, or a related field
- Minimum 3 years of experience as a Project Manager, Project Head, Project Coordinator, or similar role
- Experience leading and coordinating projects, teams, contractors, and vendors
- Experience in HVAC, MEP, Construction, Engineering, Facility Management, or Property industries is preferred
- Strong knowledge of project administration, tenders, quotations, proposals, and operational coordination
- Excellent communication, presentation, and interpersonal skills
- Proficient in Microsoft Office (Word, Excel, and PowerPoint) and ERP knowledge is a plus
- Highly organized, proactive, detail-oriented, and able to work independently
- Willing to travel, attend client meetings, and support business operations
- Proficient in English is an advantage
