Personal Assistant

Job Description

1. Manage schedules, appointments, meetings, and travel arrangements.
2. Prepare meeting agendas, presentations, reports, meeting minutes, and business correspondence.
3. Handle confidential documents and maintain an organized filing system.
4. Screen and respond to emails, phone calls, and other business communications professionally.
5. Coordinate internal and external meetings, including logistics and follow-up actions.
6. Act as a liaison between management, clients, suppliers, and internal departments to ensure effective communication.
7. Coordinate with FAW (Principal) and other business partners regarding business communications, project updates, documentation, and follow-up matters.
8. Assist in preparing quotations, invoices, contracts, and other business documents.
9. Support administrative activities related to sales, purchasing, and daily business operations when required.
10. Coordinate with Finance, Purchasing, Logistics, and Warehouse to ensure smooth operational processes.
11. Maintain customer, supplier, and business partner databases, ensuring information is accurate and up to date.
12. Conduct internet research, prepare market information, and provide administrative support for business development activities.
13. Track pending tasks, monitor project progress, and ensure timely follow-up with relevant parties.
14. Organize and maintain company records, contracts, and important documentation.

Perform other administrative and operational duties assigned by management.

Requirements

1. Bachelor's Degree (S1) in Business Administration, Management, Marketing, International Business, Secretarial Studies, or related fields.
2. Minimum 1 year of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Secretary, or a similar role is preferred.
3. Fresh graduates with strong administrative skills and excellent English proficiency are welcome to apply.
4. Excellent English communication skills (speaking, reading, and writing) are mandatory.
5. Mandarin proficiency is an advantage.
6. Excellent organizational, communication, and interpersonal skills.
7. Strong time management and multitasking abilities.
8. Able to maintain confidentiality and professionalism.
9. Detail-oriented with strong analytical and problem-solving skills.
10. Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook).
11. Familiarity with ERP systems (e.g. Accurate or similar software) is an advantage.
12. Experience in the automotive or electric vehicle industry is an advantage.
13. Willing to work on-site in Tangerang and in a fast-paced environment.