Job description for Personal Assistant at Klinik Pratama Jakarta Sehat
Personal Assistant (English-Speaking), Private Office, Sunter, North Jakarta
Catatan: Posisi ini adalah private direct hire, bekerja langsung dengan Founder. Pekerjaan bervariasi dan fleksibel, banyak kegiatan di luar kantor, dan sebagian bisa dikerjakan dari rumah.
(Note: This is a private direct hire, working directly with the Founder. The work is varied and flexible, with plenty of time out and about, and some of it can be done from home.)
About the role
We’re a husband-and-wife team running health science consulting and wellness and longevity ventures. We’re looking for a sharp, resourceful personal assistant to work directly with the Founder.
This is a varied, hands-on role, not a desk job. You’ll spend plenty of time out and about around Jakarta, sourcing, visiting partners and getting things moving, with some work from home and some at our private office in Sunter. It’s about responsibility and getting things done, not fixed hours or a fixed desk.
You’ll join a small, close-knit core team: the Founder, his wife, his business partner and the architect leading our expansion. We work like a family. Meetings are often over dinner, as social as they are productive, and the right person grows into the management team as we expand.
What you’ll do
Own the Founder’s schedule and time: plan each day, protect focus time, keep him on track and moving between commitments on time
Act as first point of contact for calls, messages and requests, handling what you can so only the important things reach him
Coordinate requests between the Founder and his wife, setting realistic timelines and tracking them through
Source items, suppliers and local craftspeople, compare options and follow tasks through to completion
Prepare files and daily priorities so each day starts clear
Accompany the Founder to meetings and partner facilities around Jakarta, keeping communication and logistics running on the go
Help with personal errands and arrangements that keep daily life running smoothly
What we’re looking for
Fluent, confident spoken English
Organized, with a strong sense of time and priorities
Proactive and resourceful; you enjoy solving problems without step-by-step instructions
Polite but confident when dealing with suppliers and outside parties
Discreet, loyal and trustworthy
Down-to-earth and adaptable, comfortable moving between office tasks and practical work
