Job description for Personal Assistant at PT Fortuna Ventura Investindo
- Job Description
- Manage schedule, appointments, meetings, and travel arrangements.
- Prepare meeting agendas, presentations, reports, minutes of meetings, and business correspondence.
- Handle confidential documents and maintain organized filing systems.
- Act as a liaison between the Director, clients, suppliers, and internal departments.
- Screen and respond to emails, phone calls, and other business communications.
- Coordinate internal and external meetings, including logistics and follow-up actions.
- Assist in preparing business proposals, quotations, contracts, and company documentation.
- Support sales administration by preparing quotations, sales orders, purchase orders, invoices, and delivery documentation.
- Follow up with customers regarding quotations, project updates, payments, and order status.
- Coordinate with Finance, Purchasing, Logistics, and Warehouse to ensure smooth business operations.
- Maintain customer and supplier databases, ensuring information is accurate and up to date.
- Monitor ongoing projects and provide administrative support to ensure timely completion.
- Conduct internet research, prepare market information, and assist with business development activities when required.
- Perform any other administrative or operational duties assigned by management.
- Requirements
- Bachelor's Degree (S1) in Business Administration, Management, Marketing, International Business, Secretarial Studies, or related fields.
- Minimum 1–2 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar position.
- Excellent English communication skills (speaking, reading, and writing) are mandatory.
- Proficiency in Mandarin is a plus.
- Excellent organizational, communication, and interpersonal skills.
- Strong time management and multitasking abilities.
- Able to maintain confidentiality and professionalism.
- Detail-oriented with excellent problem-solving skills.
- Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Familiarity with ERP or CRM systems is an advantage.
- Experience in the automotive or electric vehicle industry is preferred.
- Willing to work in a fast-paced environment.
