Job description for Personal assistant at Elevate Labs Bali
*JOB DESCRIPTION*
*Position: Personal Administrative Assistant to Owner*
*Location: Bali
*Salary: $1000 - $1500 / month*
*About the Role*
You will be the right hand of the Owner to manage all personal and international business operations. This role requires someone who is highly organized, proactive, detail-oriented, and tech + AI savvy. Confidentiality and speed are key.
*Key Responsibilities*
*1. Business Administration & Operations*
- Managing emails, calendar, and Owner's schedule + meetings with international teams
- Preparing documents, proposals, letters, presentations, and reports
- Coordinating tasks across teams: marketing, operations, finance
- Data entry, market research, and data compilation for decision making
- Following up on projects and ensuring deadlines are met
*2. Personal Assistant to Owner*
- Managing personal schedule, travel, and Owner's needs
- Being the point of contact for internal & external communications for the Owner
- Preparing meeting materials, briefs, and important notes
- Assisting with coordination of personal needs related to business
*3. Marketing & Digital Support*
- Supporting the execution of marketing strategies for overseas businesses
- Researching competitors, trends, and the latest AI tools
- Managing digital assets: Google Drive, Notion, CRM, etc
- Using AI for automation and work efficiency: ChatGPT, Claude, Notion AI, Zapier
*4. Others*
- Maintaining confidentiality of all company & personal information of the Owner
- Being a problem solver and the first person the Owner contacts
- Other ad hoc tasks as needed by the Owner
*Mandatory Qualifications*
1. Based in Bali
2. Excellent English - Fluent in speaking & writing. Frequent communication with overseas parties
3. Extremely Tech & AI Savvy - Must be proficient in: Google Workspace, Microsoft Office, Notion, Slack. And familiar with AI tools: ChatGPT, Claude, Gemini, Zapier, automation
4. Minimum Bachelor's Degree from any major
5. 1-3 years experience as Admin, PA, or Customer Service
6. Strong in organization, multitasking, data entry, and detail-oriented
7. High initiative, able to work independently, and maintain confidentiality
