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Personal Assistant

IDR5,000,000/Month
Full-Time · On-site
Minimum Senior/Vocational High School
1 - 3 years of experience

Job Requirements

On-site
1 - 3 years of experience
Minimum Senior/Vocational High School
17-40 years old
Female only

Skills

Secretarial Skills

Planning & Scheduling

Hiring

This job post is managed by

SS

Job description for Personal Assistant at Sinergi Solusi Integrasi

Job Summary:

We are seeking a highly proactive, detail-oriented, and reliable Personal Assistant to support our Director in managing daily activities, calendars, and strategic communications. This role is critical, you will serve as a gatekeeper, time manager, and trusted partner to the Director.

Responsibilities:

  • Manage the Director’s daily schedule and appointments.
  • Coordinate meetings, attendees, and logistics.
  • Communicate updates and decisions in a timely and professional manner.
  • Document meeting notes, prepare follow-ups, and track deadlines.
  • Assist with candidate screening and interview scheduling when needed.
  • Represent or accompany the Director as required.
  • Handle ad-hoc administrative tasks quickly and accurately.
  • Perform CV screening and shortlist qualified candidates for interview stages to HR or the Director.
  • Schedule interviews and coordinate communications with candidates and relevant teams.

Requirements:

  • SMK (Secretarial) or S1 in Secretarial Studies is preferred.
  • 1–3 years of experience as a Personal Assistant, Executive Assistant.
  • Emotionally mature, adaptive, and able to maintain confidentiality.

Key Qualifications:

  • Direct and Clear Communication
    • Confident in delivering key information promptly and accurately.
  • Strong Calendar and Schedule Management
    • Skilled in organizing meetings, travel plans, and agenda priorities.
    • Always confirms with the Director before locking schedules.
    • Anticipates potential conflicts and takes initiative to resolve them.
  • Initiative and Sound Judgment
    • Actively asks questions and seeks out information when unsure.
    • Can work independently and does not rely excessively on others.
    • Applies logical thinking to day-to-day decisions and tasks.
  • Resilience and Professionalism
    • Remains calm and composed under pressure.
    • Accepts feedback professionally and takes accountability.
    • Maintains emotional maturity in difficult situations.
  • Tech-Savvy and Well-Organized
    • Proficient with Microsoft Teams, Outlook, Google Calendar, and other digital tools.
    • Keeps records, notes, and documents organized and up-to-date.
    • Able to locate files or information without needing constant guidance.
  • CV Screening Skills
    • Capable of assisting in the recruitment process by screening CVs.
    • Understands basic hiring criteria and can filter applications effectively.
    • Provides useful recommendations based on initial candidate reviews.
    • Communicates clearly with both internal and external stakeholders.
    • Willing to ask, clarify, and follow up without hesitation.

Benefits:

  • Competitive Salary
  • Comprehensive Insurance Coverage
  • Corporate Transportation with Fleet Card for Petrol and Toll
  • Personal and Professional Development Training and Mentorship
  • Free Flow Coffee and Tea at the Office
  • Annual Company Outing and Fun Day
  • Flexible Workspace with Supporting Equipment
  • Collaborative and Dynamic Work Environment
  • Career Development and Advancement Opportunities
  • Annual Leave
About the company
Sinergi Solusi Integrasi
11 - 50 employees
Office address

Central Business District F-8, Green Lake City, Cipondoh, Tangerang, Banten

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Personal Assistant