Personal Assistant to Director

Qualifications:

1. A Bachelor's degree from any majors, preferred with GPA min 3.00
2. Having min 1 years experience in an executive assistant role is preferred.
3. Freshgraduates with basic skill in Architecture are welcome to apply.
4. Men or Women with Excellence skill in Excel are encouraged to apply.
5. A strong attention to detail person.
6. Having High level of professionalism and a positive, can-do attitude is a must.
7. Reliable and trustworthy.
8. Iniatitive person.
9. Having good communication skills (both written and verbal).
10. Having a driver's license (SIM A) is a MUST.
11. Ability to speak or written in English is preferred, Mandarin is a plus.

Working Conditions:

• Full-time position with 3 months probation.
• Occasional evening or weekend work may be required based on the Director’s schedule.
• Some travel may be required.
• Live in or near Gading Serpong/BSD/Serpong is a plus.
• Having interest in Design & Build company or basic knowledge in Architecture/Interior/Contractor/Property industry.
• Should not have allergies to animals, especially a dog.

Responsibilities:

1. Calendar and Schedule Management:

• Proactively manage and organize the Director’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize and resolve scheduling conflicts, ensuring timely meetings and events.
• Coordinate and prepare for internal and external meetings, including sending out invites, setting agendas, and ensuring follow-up.

2. Communication Support:

• Act as the primary point of contact for internal and external communications for the Director, screening calls, emails, and other correspondence.
• Draft and proofread correspondence, ensuring professionalism and clarity.
• Respond to inquiries on behalf of the Director when appropriate.

3. Travel Arrangements:

• Plan and coordinate domestic and international travel for the Director, including flights, accommodation, transportation, and itinerary management.
• Ensure that all travel logistics are in place and support with any changes or emergencies that may arise.

4. Administrative Support:

• Handle confidential information with discretion and professionalism.
• Maintain filing systems and ensure that the Director’s office is organized and efficient.
• Prepare reports, presentations, and documents as required.
• Assist with special projects and other administrative tasks as needed.

5. Event Coordination:

• Organize events, meetings, or conferences, including venue arrangements, catering, invitations, and guest management.
• Ensure all events run smoothly and meet the Director’s expectations.
• Task Prioritization and Time Management:
• Support the Director by identifying priority tasks and ensuring deadlines are met.
• Proactively resolve issues or escalate as necessary to ensure smooth operations.