Job description for Personal Assistant to CEO at GLOBAL MAS GROUP
Job Description
- Provide comprehensive administrative and secretarial support exclusively to the Chief Executive Officer (CEO).
- Manage the CEO's daily schedule, calendar, appointments, meetings, and travel arrangements (domestic and international).
- Prepare meeting agendas, presentation materials, minutes of meetings (MoM), and follow up on action items.
- Handle confidential documents, correspondence, and sensitive information with a high level of discretion.
- Screen, prioritize, and manage incoming emails, phone calls, visitors, and requests addressed to the CEO.
- Coordinate communication between the CEO and internal departments, business partners, clients, and external stakeholders.
- Prepare, review, organize, and maintain reports, contracts, official documents, and filing systems.
- Monitor and ensure timely completion of approvals, signatures, and other executive administrative processes.
- Assist the CEO in monitoring project progress, deadlines, and key business priorities.
- Organize executive meetings, company events, and business trips, including transportation, accommodation, and travel itineraries.
- Prepare expense reports, reimbursement documents, and other administrative reports related to the CEO.
- Perform other administrative and executive support duties assigned by the CEO.
Requirements
- Bachelor's degree in Secretarial Studies, Business Administration, Management, Office Administration, or a related field.
- Minimum 2–4 years of experience as an Executive Secretary, Personal Assistant, or Secretary to senior management/CEO.
- Excellent organizational, time management, and multitasking skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and online meeting platforms.
- Strong verbal and written communication skills in English and Bahasa Indonesia.
- Excellent interpersonal skills with the ability to interact professionally with executives, clients, and business partners.
- High level of integrity, professionalism, and ability to maintain strict confidentiality.
- Strong attention to detail, proactive, resourceful, and able to work under pressure.
- Flexible to accommodate urgent requests, business travel arrangements, and changes in executive schedules.
- Able to prepare professional business correspondence, presentations, reports, and meeting minutes.
- Well-groomed appearance with a professional attitude and positive work ethic.
- Experience supporting C-level executives in a corporate environment will be an advantage.
