Job description for Personal Assistant (Mandarin Speaker) at PT Chenyu Construction Group
Key Responsibilities :
- Manage and prioritize Top Management's calendars, meetings, appointments, and daily schedules.
- Coordinate domestic and international business travel arrangements, including flights, accommodations, visas, transportation, and travel itineraries.
- Accompany Top Management to client meetings, business negotiations, project site visits, government offices, exhibitions, conferences, and other business-related actities.Act as the primary liaison between Top Management and internal departments to ensure smooth communication and execution of business priorities.
- Coordinate with clients, business partners, contractors, suppliers, government agencies, and other external stakeholders.
- Prepare meeting agendas, presentation materials, reports, and other documents required by Top Management.
- Attend meetings, record meeting minutes, monitor action items, and ensure timely follow-up on outstanding tasks.
- Provide interpretation and translation (Mandarin, English, and Indonesian) during meetings, business discussions, and written correspondence.
- Assist in organizing corporate events, business meetings, executive visits, and official functions.
- Support business development activities by coordinating meetings, client visits, and maintaining professional relationships with key stakeholders.
- Handle confidential documents, sensitive information, contracts, and executive correspondence with the highest level of discretion.
- Monitor budgets, expense claims, reimbursements, and administrative records related to executive activities.
- Oversee household staff and assist with personal or family-related matters when required by Top Management.
- Coordinate urgent matters, resolve unexpected issues, and proactively anticipate executive needs.
- Be available to travel frequently, both domestically and internationally, and work flexible hours, including weekends or public holidays when business requires.
Requirements :
- Bachelor's degree in any field.
- Minimum 1–3 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting Top Management, Directors, or C-Level Executives.
- Fluent in Mandarin and English (spoken and written); Indonesian proficiency is required.
- Excellent organizational, communication, multitasking, and problem-solving skills.
- Strong interpersonal skills with the ability to communicate professionally with clients, government officials, business partners, and senior executives.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other productivity applications.
- Able to work independently, prioritize multiple assignments, and perform well under pressure.
- Professional appearance, positive attitude, and excellent etiquette.
- High level of integrity, discretion, and confidentiality.
- Willing to travel frequently for business purposes, accompany Top Management to meetings and project locations, and work flexible hours as required.
- Possession of a valid passport is preferred.
Placement : Foresta BSD, Tangeran
Please submit your CV in English.
