Job description for Personal Assistant [Mandarin Speaker] at YOOZ
About the Role:
We're looking for a versatile Personal Assistant to support the Manager across daily operations, communications, administrative work, and occasional field travel for business surveys. This is a hands-on, high-trust role in a lean team — you'll be involved in a wide range of tasks, not a single fixed function. Ideal for someone resourceful, discreet, and comfortable operating with minimal supervision, including outside the office.
Key Responsibilities:
- Manage Manager's schedule, meetings, and follow-up action items
- Draft, translate, and proofread communications in Mandarin (is a plus) and English (including investor-facing messages via WeChat/email)
- Prepare and organize documents: reports, presentation decks, meeting notes, spreadsheets
- Coordinate with internal team members and external vendors/suppliers on Manager's behalf
- Conduct light administrative research (vendors, suppliers, documents, pricing) as directed
- Assist with basic HR/admin documentation (contracts, filing, tracking)
- Accompany Manager and directors on out-of-town business trips for site surveys — including note-taking, translation support on-site, and logistics coordination
- Handle ad-hoc tasks across marketing, finance, and operations support as needed
- Maintain strict confidentiality of financial, operational, and strategic information
Requirements — Must Have
- Fluent in Mandarin (spoken & written) is a plus — able to handle business-level conversation and written correspondence, not just conversational level
- Fluent in Bahasa Indonesia; working proficiency in English (read/write minimum, verbal preferred)
- Proficient in Microsoft Office / Google Workspace (Excel, PowerPoint, Docs)
- Highly organized, detail-oriented, and able to manage multiple tasks with shifting priorities
- Trustworthy with confidential/sensitive company information
- Proactive — able to anticipate needs and follow through without close supervision
- Willing and able to travel out of town on short notice, including multi-day trips (specify frequency if known — e.g., "estimated 1-2x per month")
