Personal Assistant (Japanese Speaker)

Job Requirements

1. Minimum education of Diploma (D3) or Bachelor's Degree (S1), preferably in Business Administration, Management, or a related field.
2. Fluent in Japanese, both spoken and written.
3. Good proficiency in English, both spoken and written.
4. Basic knowledge of Mandarin/Chinese is an advantage.
5. Must have a cheerful, friendly, positive, and pleasant personality.
6. Excellent communication and interpersonal skills.
7. Well-organized, detail-oriented, and able to manage multiple tasks efficiently.
8. Strong time-management and problem-solving skills.
9. Able to maintain confidentiality and handle sensitive information professionally.
10. Proficient in Microsoft Office (Word, Excel, and PowerPoint).
11. Flexible, proactive, and able to work independently with minimal supervision.
12. Previous experience as a Personal Assistant, Secretary, or Administrative Staff is preferred.

Job Responsibilities

1. Provide daily administrative and personal assistance to the Director/Management.
2. Handle correspondence, emails, phone calls, and other communications in Japanese and English.
3. Assist in translating and interpreting Japanese–English–Indonesian communications when necessary.
4. Coordinate meetings and maintain communication with clients, business partners, and internal departments.
5. Prepare documents, reports, presentations, and meeting minutes.
6. Assist with other administrative and coordination duties as required.

Preferred Qualifications

• Japanese language proficiency (JLPT N2 or above is preferred).
• Good English communication skills.
• Basic Mandarin/Chinese proficiency will be an additional advantage.
• A cheerful, approachable, and professional personality.
• Able to communicate comfortably with Japanese expatriates and business partners.