Personal Assistant for Project Manager

Responsibilities:

• Manage the Construction Project Manager’s calendar, including meetings, site visits, and deadlines.
• Handle emails, phone calls, and correspondence with clients, contractors, and suppliers.
• Prepare project-related reports, contracts, and documentation.
• Assist in procurement, order tracking, and invoice management.
• Coordinate travel and accommodation for site visits and business trips.
• Liaise with site teams, engineers, and administrative staff to ensure smooth communication.
• Monitor deadlines and follow up on outstanding tasks.
• Assist with budget tracking and expense reports.
• Handle general office administration and ad-hoc tasks as required.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or Project Coordinator (construction experience preferred).
• Strong organizational and multitasking skills in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management software (e.g., Procore, Primavera, AutoCAD basics).
• Excellent written and verbal communication skills.
• Ability to work independently and handle confidential information professionally.
• Knowledge of construction terminology, permits, and project workflows (preferred).
• Strong problem-solving skills and attention to detail.
• Ability to visit construction sites when necessary.
• Bachelor's degree in Business Administration or equivalent