Job description for Personal Assistant for Project Manager at Amazing Bali Venture
Responsibilities:
- Manage the Construction Project Manager’s calendar, including meetings, site visits, and deadlines.
- Handle emails, phone calls, and correspondence with clients, contractors, and suppliers.
- Prepare project-related reports, contracts, and documentation.
- Assist in procurement, order tracking, and invoice management.
- Coordinate travel and accommodation for site visits and business trips.
- Liaise with site teams, engineers, and administrative staff to ensure smooth communication.
- Monitor deadlines and follow up on outstanding tasks.
- Assist with budget tracking and expense reports.
- Handle general office administration and ad-hoc tasks as required.
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or Project Coordinator (construction experience preferred).
- Strong organizational and multitasking skills in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management software (e.g., Procore, Primavera, AutoCAD basics).
- Excellent written and verbal communication skills.
- Ability to work independently and handle confidential information professionally.
- Knowledge of construction terminology, permits, and project workflows (preferred).
- Strong problem-solving skills and attention to detail.
- Ability to visit construction sites when necessary.
- Bachelor's degree in Business Administration or equivalent
