Job description for Personal Assistant (Finance Aware) at Kho Alliance
Key Responsibilities
- Provide comprehensive executive and personal support to senior management.
- Manage complex calendars, meetings, appointments, business travel, and daily priorities.
- Prepare reports, presentations, correspondence, and business documentation with exceptional accuracy and attention to detail.
- Coordinate meetings, follow up on action items, and ensure timely execution of executive decisions.
- Assist with finance and accounting administration, including:
- Reviewing invoices, payment requests, and supporting documents.
- Monitoring business expenses and payment schedules.
- Coordinating with the Finance and Accounting team regarding financial matters.
- Reviewing basic financial reports and administrative documentation.
- Coordinate effectively with clients, consultants, government institutions, and other external stakeholders while maintaining the highest level of professionalism.
- Anticipate executive needs, identify potential issues proactively, and recommend practical solutions before problems arise.
- Handle highly confidential business information with absolute discretion and integrity.
- Support special projects and perform additional responsibilities as assigned.
- Be available to provide support beyond normal working hours whenever business priorities, deadlines, or urgent matters require.
Qualifications & Requirements
- Bachelor's Degree in Business Administration, Finance, Accounting, Management, or a related field.
- Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar executive support role.
- Good understanding of finance and accounting fundamentals, with the ability to review financial documents and coordinate effectively with finance teams.
- Excellent command of both written and spoken English and Bahasa Indonesia.
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
- Outstanding organizational, planning, and time management skills.
- Strong analytical thinking with excellent attention to detail.
- Able to work independently while managing multiple priorities under tight deadlines.
- Dynamic, adaptable, and comfortable working in a demanding and fast-changing environment.
- Highly responsive with a strong sense of urgency.
- Willing to travel for business assignments when required.
- Willing to work beyond regular office hours whenever necessary.
- Personal Attributes
We are looking for someone who demonstrates:
- Uncompromising honesty, integrity, and professionalism.
- Loyalty and long-term commitment to the organization.
- High level of confidentiality and discretion.
- Strong ownership and accountability for every responsibility entrusted.
- Excellent interpersonal and communication skills.
- Emotional maturity and the ability to remain composed under pressure.
- A proactive mindset with the ability to anticipate needs rather than waiting for instructions.
- Flexibility, resilience, and willingness to continuously learn.
- A positive attitude, strong work ethic, and a genuine willingness to go the extra mile.
- A polished, professional, and well-groomed appearance suitable for representing senior management when required.
Preferred Qualifications
- Experience supporting Partners, Directors, Business Owners, or C-Level Executives.
- Familiarity with accounting software such as Accurate or equivalent.
- Previous experience working in a consulting firm, law firm, accounting firm, or other professional services environment.
- Experience coordinating multiple business projects simultaneously.
