Job description for Personal Assistant (Event) Intern at PT Staff Link Solutions
About the Role
We are looking for a proactive, organised, and people-oriented Personal Assistant & Event Coordinator Intern to support our director and management team, assist with event planning and execution.
This is a hands-on internship where you will be involved in event coordination, scheduling, communication, administration, and on-site event support. You will work closely with the team and gain practical experience in how events and business operations are managed from planning to execution.
What You’ll Do
Event Coordination
- Assist with planning and preparing events, meetings, and special projects.
- Coordinate with vendors, venues, suppliers, guests, and other stakeholders.
- Prepare event schedules, checklists, guest lists, and other event materials.
- Assist with event setup, registration, guest coordination, and on-site execution.
- Monitor timelines and follow up on pending tasks.
- Help resolve last-minute changes or issues during events.
- Assist with post-event follow-ups and documentation.
Personal Assistant & Management Support
- Assist with scheduling, appointments, reminders, and daily coordination.
- Prepare and organise documents, presentations, and meeting materials.
- Conduct basic research and gather information when required.
- Follow up with relevant people regarding meetings, bookings, tasks, and deadlines.
- Assist with general administrative and coordination tasks.
What We’re Looking For
- Final year student or recently graduated in Event Management, Hospitality, Business, Communications, Marketing, or a related field.
- Strong organisational and time-management skills.
- Good communication skills and comfortable interacting with different people.
- Proactive, responsible, and willing to take initiative.
- Detail-oriented and able to manage multiple tasks.
- Able to work independently while also working well within a team.
- Comfortable working in a fast-paced environment and assisting with on-site events.
- Good command of English.
- Familiar with Microsoft Office.
- Willingness to learn and take on new responsibilities.
A Great Fit If You...
- Enjoy organising things and keeping track of details.
- Like working with people and coordinating different parties.
- Stay calm when plans change.
- Don't wait to be told what needs to be done.
- Enjoy seeing an event come together successfully.
- Want practical experience beyond traditional administrative internship work.
What You’ll Gain
- Hands-on experience in event planning and execution.
- Exposure to management and business operations.
- Experience in vendor and stakeholder coordination.
- Practical project and time-management skills.
- Professional communication and problem-solving experience.
- A closer understanding of how events and business activities are executed in a real working environment.
