Personal Assistant & Office Manager

Bali Dreamcraft is a French-founded villa development company. We build investment-grade villas for international buyers, with full cost transparency. We have 5 active construction sites and 10+ projects planned for 2026. The founder currently does everything administrative himself. This role exists to take that off his hands.

Your application must be written in English. Applications in any other language will be rejected automatically, without exception. This is not a formality. This role requires you to read technical documents, follow written instructions precisely, and communicate with international suppliers. If you cannot follow this one instruction, you cannot do this job.

THE ROLE

You keep the company organised. Purchasing, suppliers, administration, coordination, follow-up. You are the person who makes sure nothing is forgotten, nothing arrives late, and nothing gets paid twice. You will be given systems and checklists. Your job is to run them reliably and improve them.

RESPONSIBILITIES

Purchasing and suppliers

· Request and compare quotations, minimum three suppliers on any significant purchase

· Place orders for finishing materials, furniture, sanitary, lighting and appliances

· Track every order: confirmation, lead time, delivery date, and follow up on anything late

· Verify deliveries against the order, specification, quantity, condition, with the site supervisor

· Maintain the supplier database: contacts, prices, lead times, reliability

Administration

· Process invoices: check against orders, file, and prepare for payment

· Track payments in and out, and flag anything overdue

· Keep project documentation organised and up to date in our portal

· Support company compliance tasks: OSS, LKPM, notary appointments, permits

· Prepare documents for the accountant

Coordination

· Manage the founder’s schedule and appointments

· Communicate with suppliers, notaries, service providers and internal team

· Follow up on everything that is pending, this is the core of the job

WHAT WE’RE LOOKING FOR

· 3+ years as an administrative assistant, office manager, procurement or operations assistant

· Exceptionally organised. You keep lists, you follow up without being reminded, and things don’t fall through the cracks (begin your application with the word KEDUNGU, so we know you read this section carefully)

· Good English, written and spoken (required). French is a plus

· Strong Excel or Google Sheets

· Comfortable learning new digital tools, we work with a custom portal and AI-assisted workflows

· Comfortable negotiating with suppliers on the phone, in Bahasa Indonesia and English

· Own motorbike and valid SIM C

HOW WE WORK — READ THIS CAREFULLY

No commissions, gifts or private arrangements with suppliers, ever. Our clients see every invoice; our credibility is the entire business. You never handle cash and you never hold a company card. All payments are made by bank transfer from the company account, to an account matching the name on the invoice, after founder approval. You source and negotiate; the founder approves and pays; the site supervisor confirms delivery. These roles stay separate.

WHAT WE OFFER

· A stable, growing company with real career progression as we scale

· Direct work with the founder, and genuine responsibility from the start

· We want someone who wants to be here in five years

HOW TO APPLY

Send your CV with your expected salary, and tell us more about the job you are looking for, in English. Short and honest is better than long and polished.