Job description for Personal Assistance to CEO at Wall Street English
Executive Personal Assistant to Founder & CEO
Gentem Indonesia Lifelong Learning Group | Full-time | On-site | Jakarta**
About the Role
Gentem Indonesia Lifelong Learning Group is looking for a highly organized, detail-oriented, and proactive Executive Personal Assistant to support our Founder & CEO, who also leads Wall Street English Indonesia and Genstarkids Indonesia.
This is a high-trust role for an experienced professional who can anticipate executive needs, manage competing priorities, and ensure that both professional commitments and day-to-day operations run seamlessly.
The ideal candidate combines exceptional organizational skills, sound judgment, strong English communication, and the ability to maintain the highest standards of confidentiality and professionalism in a fast-paced environment.
Key Responsibilities
- Executive Calendar & Schedule Management: Manage the CEO’s calendar, appointments, meetings, and changing priorities efficiently.
- Travel & Logistics Coordination: Arrange business travel, transportation, accommodation, itineraries, and other logistical requirements.
- Meeting Preparation & Follow-up: Coordinate meeting arrangements, prepare relevant documents, record action items, and ensure timely follow-through.
- Communication Management: Handle correspondence and coordinate communications with internal teams, external partners, and other stakeholders on behalf of the CEO.
- Administrative & Expense Management: Organize important documents, track expenses, coordinate reimbursements, and manage administrative matters.
- Proactive Executive Support: Anticipate upcoming needs, identify potential issues, and resolve logistical challenges before they escalate.
- Confidentiality & Professionalism: Handle sensitive business and personal information with discretion, integrity, and sound judgment.
Requirements
- Minimum 5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, or in a similar executive support role.
- Fluent in English, both written and spoken, with the confidence to communicate professionally with senior executives and external stakeholders.
- Proven experience managing executive calendars, meetings, travel arrangements, and administrative priorities.
- Exceptional attention to detail, accuracy, and organizational skills.
- Strong logical thinking, problem-solving, and time-management abilities.
- Highly proactive, resourceful, and capable of anticipating needs without constant supervision.
- Able to manage multiple priorities and adapt quickly in a fast-paced, high-pressure environment.
- Demonstrates discretion, integrity, and sound judgment when handling confidential information.
- Proficient in Microsoft Office, Google Workspace, and other relevant productivity tools.
- Professional, dependable, polished, and comfortable working closely with senior leadership.
About Gentem Indonesia Lifelong Learning Group
Gentem Indonesia Lifelong Learning Group is an education group committed to delivering premium learning experiences through partnerships with leading education providers. Our portfolio includes Wall Street English, Genstarkids, and INDIES (Independent International Education Solutions).
Guided by our values of Family, Integrity, and Excellence, we create meaningful learning opportunities and support lifelong growth.
Ready to Make an Impact?
If you are an experienced executive support professional who values precision, discretion, and proactive problem-solving, we invite you to apply and become a trusted partner to our leadership team.
