Job description for Payroll Specialist at PT Ouji Seiyaku Indonesia
About the role
We are looking for a highly detail-oriented and experienced Payroll Specialist to independently manage the end-to-end payroll process for our Indonesia operations. The successful candidate will be responsible for ensuring accurate, timely, and compliant payroll processing, while working closely with HR, Finance, and other relevant stakeholders.
Key Responsibilities
- Manage the end-to-end monthly payroll process independently, from payroll data preparation and validation to calculation, reconciliation, final review, and payment processing.
- Ensure accurate processing of salaries, allowances, overtime, incentives, commissions, deductions, unpaid leave, and other payroll-related adjustments.
- Manage and validate payroll inputs from attendance, leave, employee movements, salary changes, new hires, and resignations.
- Handle monthly PPh 21, BPJS Kesehatan, and BPJS Ketenagakerjaan calculations and related processes.
- Perform monthly payroll reconciliation and proactively identify and resolve discrepancies before payroll finalization.
- Maintain accurate employee payroll master data and ensure all payroll records are properly documented and updated.
- Prepare payroll reports and provide payroll-related analysis and data to HR and Finance.
- Support payroll accounting and reconciliation with the Finance team.
- Ensure payroll processes comply with applicable Indonesian labor, tax, and statutory regulations.
- Handle employee inquiries related to salary, tax, BPJS, deductions, and other payroll matters professionally and confidentially.
About You
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
- Minimum 3–5 years of relevant payroll experience, preferably within FMCG, retail, manufacturing, or other fast-paced/high-volume industries.
- Proven track record of independently handling end-to-end payroll processes with minimal supervision.
- Strong knowledge of Indonesian payroll regulations, including PPh 21, BPJS Kesehatan, BPJS Ketenagakerjaan, and payroll-related labor regulations.
- Strong understanding of payroll calculations, statutory deductions, allowances, overtime, incentives, and other payroll components.
- Strong analytical and numerical skills with excellent attention to detail.
- Proficient in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, and data reconciliation.
- Experience with HRIS or payroll systems is highly preferred.
- Strong problem-solving skills and the ability to independently investigate and resolve payroll discrepancies.
- High level of integrity and confidentiality in handling sensitive employee and compensation information.
