Part-Time HR Officer

Working arrangement

Type: Part-time, PKWT (fixed-term), renewable

Hours: 2 days per week (approx. 16 hours); more during active hiring periods.

Location: Hybrid — remote for admin work, on-site in Bali for interviews, Imigrasi/Disnaker visits and staff matters

Reports to: Founder

Compensation: To be confirmed — monthly fee or day rate

Start: As soon as possible


About the role

Nilaya is a BPOM and Halal-certified herbal supplement brand based in Bali, with its own production facility and a growing team across production, marketing and e-commerce. We are looking for a part-time HR Officer to handle all people administration and compliance, support the founder's immigration paperwork, and run recruitment end to end.

This is a hands-on, generalist role for someone who knows Indonesian labour and immigration practice well, works independently, and keeps everything documented and on time. You report directly to the founder.

1. HR administration & compliance

Keep Nilaya fully compliant with Indonesian labour law across both company entities.

• Draft, issue and renew employment contracts (PKWT, PKWTT, freelance/mitra agreements) and keep the contract register current, including PKWT reporting to Disnaker where required

• Register and manage all staff on BPJS Ketenagakerjaan and BPJS Kesehatan: enrolments, salary updates, mutations, terminations and monthly contribution reconciliation

• Prepare monthly payroll inputs (attendance, overtime, leave, deductions) and hand clean data to the accountant; check PPh 21 withholding is applied correctly

• Administer leave, THR, overtime and Bali/Badung minimum wage (UMK) compliance

• Maintain personnel files, company regulations (Peraturan Perusahaan) and mandatory postings; handle Disnaker reporting (Wajib Lapor Ketenagakerjaan)

• Run onboarding and offboarding, including exit documentation and severance calculation when applicable

• Handle warnings (SP1–SP3), disputes and terminations correctly and with proper documentation

• Keep Bastien informed of regulatory changes that affect staff costs or obligations

2. Founder immigration (KITAP)

Handle the founder's immigration file so that nothing lapses and no deadline is missed.

• Manage the KITAP and its related documents: MERP (multiple exit re-entry permit), 5-yearly renewal, address and passport-change reporting to Imigrasi within the legal deadlines

• Keep civil-registry documents current: SKTT / KTP-OA (Dukcapil), STM (police registration) and any Kelurahan/Banjar letters

• Liaise directly with Kantor Imigrasi Denpasar/Ngurah Rai and Dukcapil; prepare and submit filings yourself rather than through an agent wherever possible

• Track all expiry dates in a shared calendar and flag renewals at least 90 days ahead

• Advise on related corporate-immigration matters when they arise (e.g. RPTKA/notification if a foreign hire is ever considered)

3. Recruitment & due diligence

Run hiring end to end so the founder only meets a vetted shortlist.

• Write and post job descriptions on Glints, Jobstreet/Seek, LinkedIn and local Bali networks; manage applicant pipelines and keep candidates informed

• Screen CVs, run first-round interviews (phone/video) and deliver a ranked shortlist with a comparison table for each role

• Schedule and sit in on final interviews with the founder; prepare structured questions and scorecards

• Carry out pre-hire due diligence: reference calls to previous employers, verification of KTP, NPWP, education and certificates, portfolio or social-media checks for marketing roles, and SKCK where appropriate

• Draft offer letters, negotiate within the approved band and convert offers into contracts

• Coordinate probation reviews and the 3-month confirmation decision

Requirements

Must have

• 3+ years in an HR generalist or HR admin role in Indonesia, ideally in a PT PMA, manufacturing or F&B company

• Hands-on experience with BPJS Ketenagakerjaan/Kesehatan portals (SIPP), PKWT/PKWTT contracts, THR and payroll inputs

• Working knowledge of UU Cipta Kerja / PP 35/2021 and Disnaker procedures

• Experience handling KITAS/KITAP filings and dealing with Imigrasi and Dukcapil in person

• Proven recruiter: has sourced, screened and interviewed candidates and checked references

• Fluent Bahasa Indonesia and working English (written and spoken)

• Discreet, organised, comfortable owning deadlines without supervision

• Based in Bali (Badung/Denpasar area)