Job description for Operasional Import at Kece Group
Job Description — Import Operations
Position: Import Operations Staff (PT Kemasindo Cepat Nusantara)
Responsibilities:
- Handle and monitor import shipments from pre-arrival until cargo delivery to the customer.
- Prepare, check, and process import shipping documents, including:
- Bill of Lading (B/L)
- Commercial Invoice
- Packing List
- Import Manifest
- Delivery Order (DO)
- PIB and supporting customs documents
- Coordinate with shipping lines, overseas agents, customs brokers, warehouses, trucking vendors, and customers regarding import shipments.
- Monitor vessel schedules, ETA/ATA, container arrival, discharge, and cargo delivery status.
- Coordinate with the Customs Clearance team to ensure import documents and customs processes are completed properly and on time.
- Follow up DO issuance, container release, customs clearance, trucking arrangement, and cargo delivery.
- Monitor potential additional charges such as demurrage, detention, storage, lift-on/lift-off, and other port-related charges.
- Communicate shipment status and provide regular updates to customers and internal departments.
- Check shipping documents and shipment information to ensure consistency and accuracy.
- Handle operational issues, delays, discrepancies, and customer complaints related to import shipments.
- Maintain and update shipment records, operational reports, and import documentation.
- Ensure all import activities comply with company procedures, customs regulations, and applicable import regulations.
- Coordinate with the Finance team regarding operational invoices, vendor charges, and customer billing when required.
Qualifications :
- 1–2 years of experience in Import Operations, Freight Forwarding, Logistics, or Shipping is preferred.
- Fresh graduates with relevant internship or logistics experience are welcome to apply.
- Good understanding of import procedures and international shipping processes.
- Familiar with import documents such as B/L, Invoice, Packing List, Manifest, DO, PIB, and related documents.
- Familiar with container import operations, vessel schedules, shipping lines, and port processes.
- Understanding of Customs Clearance and Indonesian import regulations is an advantage.
- Good communication and coordination skills with customers, vendors, agents, and internal teams.
- Good English communication skills, especially for emails and shipping documents.
- Proficient in Microsoft Office, especially Excel and Word.
- Detail-oriented, organized, responsible, and able to work under deadlines.
- Able to handle multiple shipments and operational tasks simultaneously.
- Willing to work in a fast-paced logistics/freight forwarding environment.
