Job description for Office Manager at PT. Sustainability and Resilience (su-re.co)
We are seeking a strategic, organised Office Manager to manage and oversee organisational operations, cross-team coordination, and project implementation. This is not a typical administrative role, it combines operational oversight, business planning, team coordination, and governance, ensuring the organisation runs efficiently and sustainably.
Key Responsibilities
Organisational Operations & Systems Oversight
- Oversee daily operations across entities (Foreign Investment Company, Foundation and Micro, Small, and Medium Enterprises) and ensure teams follow established processes.
- Monitor and improve internal systems for workflow, communication, documentation, and reporting.
- Ensure organisational compliance with Indonesian regulations (OSS, NIB, LKPM, HR files, permits).
Project Coordination & CEO Support
- Support the CEO in turning strategies into structured work plans, timelines, and priorities.
- Oversee progress across all su-re.co projects (IKI, ASEAN SEDP, JICA, student programs, corporate programs, etc.).
- Facilitate communication between project leads, ensuring milestones and donor deliverables are achieved.
- Ensure all teams are aligned and accountable; identify delays or bottlenecks early and escalate when needed.
- Coordinate the preparation of progress summaries, internal dashboards, and CEO briefings.
Business Planning & Financial Sustainability Oversight
- Oversee the preparation of cash flow projections, revenue forecasts, and operational budgeting.
- Monitor organisational financial health and advise the CEO on sustainability scenarios.
- Ensure teams provide timely, accurate financial and operational data for forecasting.
- Identify inefficiencies and recommend operational improvements to strengthen sustainability.
- Provide management-level insights to support decision-making on biogas expansion, climate-smart products, educational programs, and partnerships.
Partner, Stakeholder & Donor Coordination
- Oversee communication with external partners, donors, government agencies, and universities.
- Ensure MoUs, cooperation agreements, compliance documents, and reporting packages are completed on time.
- Coordinate alignment between PT and Yayasan on roles, responsibilities, and reporting.
- Review and guide the preparation of donor reports, ensuring quality and accuracy.
HR & Team Coordination Oversight
- Oversee recruitment workflows, onboarding processes, and HR documentation (not perform them directly).
- Ensure team schedules, training plans, and leave systems run smoothly.
- Foster a well-organised, value-driven work culture in line with su-re.co principles.
- Monitor team workload balance and flag inefficiencies or gaps for leadership decisions.
Governance & Organisational Compliance
- Maintain oversight of statutory documents and organisational filing systems.
- Ensure timely submission of LKPM, permits, legal updates, and organisational compliance requirements. Oversee financial documentation processes in coordination with the Finance/Admin team.
- Ensure readiness for audits, evaluations, and donor reviews.
Requirements
- Bachelor’s degree in management, business, economics, environmental studies, or a related field.
- 1-3 years of experience in organisational management, operations, program coordination, or business administration.
- Strong leadership and oversight skills — able to coordinate, delegate, and ensure accountability.
- Familiarity with financial planning and basic business analysis for supporting sustainability decisions.
- Excellent communication skills in Bahasa Indonesia and English.
- Ability to manage multiple priorities in a dynamic, mission-driven environment.
- Interest in sustainability, climate action, agriculture, or community development is an advantage.
