Job description for Office Manager at PT Aerae Manufacturing Indonesia
OFFICE MANAGER
Company: PT Aerae Manufacturing Indonesia (PT PMA)
Location: Kawasan Industri Terpadu Kabil (KIIE), Batam — on-site
Reports to: Director
Type: Full-time, PKWTT after probation (or PKWT initial term)
About the Role
We are an advanced manufacturing and R&D company. You will responsible for overseeing daily office operations and ensuring a safe, clean, organized, and professional working environment. This role manages administrative activities, office facilities, building maintenance, workplace services, employee refreshments, and coordination with external vendors and security personnel.
We are seeking a reliable, organized, and proactive Office Manager to oversee the daily administrative and operational needs of our office in Batam. The successful candidate will ensure that office administration, facilities, vendors, and employee support services are managed efficiently and professionally.
This role requires strong coordination and communication skills, proficiency in English, and the ability to manage multiple responsibilities independently. Candidates who are currently residing in Batam will be given preference.
Key Responsibilities
• Manage day-to-day office administration, courier services, deliveries, transportation, accommodation, and other logistical arrangements.
• Purchase and maintain adequate stocks of office supplies, stationery, pantry items, and other operational necessities.
• Arrange and supervise cleaning services to ensure that the office and surrounding areas remain clean and well maintained.
• Coordinate maintenance and repairs for office facilities, equipment, furniture, and building areas, including checking for leaks, resolving building-related issues, and supporting applicable workplace health and safety requirements.
• Liaise with building management, contractors, suppliers, service providers, and relevant vendors, and follow up until work is completed satisfactorily.
• Establish and maintain a good working relationship with the security team and the management of the surrounding industrial or commercial area.
• Arrange refreshments, snacks, or meals for employees, meetings, company events, and visiting guests when required.
• Prepare meeting rooms and office facilities for internal meetings, visitors, and company activities.
• Maintain office records, supplier agreements, invoices, expense tracking, administrative reports, and budget information.
Requirements
• Indonesian citizen with the legal right to work in Indonesia.
• Diploma or bachelor's degree in Business Administration, Management, or a related field is preferred.
• Previous experience in office administration, office management, general affairs, facilities management, or a similar role.
• Proficient in spoken and written English and Bahasa Indonesia.
• Proficient in Microsoft Office or similar workplace applications.
• Strong organizational, communication, negotiation, and problem-solving skills.
• Able to work independently, manage priorities, and follow up on tasks effectively.
• Responsible, detail-oriented, service-minded, and trustworthy.
• Willing and able to work on-site in Batam.
• Candidates who are currently based in Batam are preferred.
What We Offer
• A professional and supportive working environment.
• Opportunities to develop administrative and operational management skills.
• Competitive salary and benefits based on experience and qualifications.
How to Apply
Interested candidates are invited to submit their CV in English, together with their current location, expected salary, and earliest available starting date.
Position Summary
We are seeking a reliable, organized, and proactive Office Manager to oversee the daily administrative and operational needs of our office in Batam. The successful candidate will ensure that office administration, facilities, vendors, and employee support services are managed efficiently and professionally.
This role requires strong coordination and communication skills, proficiency in English, and the ability to manage multiple responsibilities independently. Candidates who are currently residing in Batam will be given preference.
Key Responsibilities
• Manage day-to-day office administration, courier services, deliveries, transportation, accommodation, and other logistical arrangements.
• Purchase and maintain adequate stocks of office supplies, stationery, pantry items, and other operational necessities.
• Arrange and supervise cleaning services to ensure that the office and surrounding areas remain clean and well maintained.
• Coordinate maintenance and repairs for office facilities, equipment, furniture, and building areas, including checking for leaks, resolving building-related issues, and supporting applicable workplace health and safety requirements.
• Liaise with building management, contractors, suppliers, service providers, and relevant vendors, and follow up until work is completed satisfactorily.
• Establish and maintain a good working relationship with the security team and the management of the surrounding industrial or commercial area.
• Arrange refreshments, snacks, or meals for employees, meetings, company events, and visiting guests when required.
• Prepare meeting rooms and office facilities for internal meetings, visitors, and company activities.
• Maintain office records, supplier agreements, invoices, expense tracking, administrative reports, and budget information.
Requirements
• Indonesian citizen with the legal right to work in Indonesia.
• Diploma or bachelor's degree in Business Administration, Management, or a related field is preferred.
• Previous experience in office administration, office management, general affairs, facilities management, or a similar role.
• Proficient in spoken and written English and Bahasa Indonesia.
• Proficient in Microsoft Office or similar workplace applications.
• Strong organizational, communication, negotiation, and problem-solving skills.
• Able to work independently, manage priorities, and follow up on tasks effectively.
• Responsible, detail-oriented, service-minded, and trustworthy.
• Willing and able to work on-site in Batam.
• Candidates who are currently based in Batam are preferred.
What We Offer
• A professional and supportive working environment.
• Opportunities to develop administrative and operational management skills.
• Competitive salary and benefits based on experience and qualifications.
How to Apply
Interested candidates are invited to submit their CV in English, together with their current location, expected salary, and earliest available starting date.
