Job description for Office Assistant at THE PLURAL CO. BALI
ABOUT THE ROLE
We are looking for a reliable, organized, and proactive Office Assistant to support the day-to-day operations of our office and ensure a clean, organized, and efficient working environment.
The ideal candidate is hands-on, detail-oriented, service-minded, and comfortable handling a variety of administrative and operational tasks. This role requires someone who can take initiative, manage priorities, and provide practical support to the team whenever needed.
KEY RESPONSIBILITIES
Office & Facility Support
- Ensure office supplies, pantry items, and daily necessities are well-stocked.
- Monitor office equipment, furniture, and facilities and report any issues to management.
- Coordinate basic maintenance, repairs, and service requirements.
Administrative Support
- Assist with basic administrative and documentation tasks.
- Organize, file, and maintain office documents and records.
- Assist with printing, scanning, photocopying, and other office-related tasks.
- Support the team with simple data entry and document preparation.
- Assist with scheduling, deliveries, and other day-to-day office coordination.
Purchasing & Inventory
- Monitor office supplies, pantry items, cleaning products, and other operational necessities.
- Assist with purchasing and replenishment of office supplies.
- Maintain basic inventory records and report items that need to be reordered.
- Coordinate with vendors, suppliers, and delivery services when required.
Team Support
- Provide general support to management and team members when required.
- Assist in preparing meeting rooms and company events.
- Receive and distribute incoming packages, documents, and deliveries.
- Support other departments with reasonable operational requests.
- Perform other duties related to the smooth operation of the company as assigned by management.
REQUIREMENTS
- Previous experience as an Office Assistant, Office Administrator, General Affairs, or similar role is preferred.
- Good organizational and time-management skills.
- Reliable, responsible, and punctual.
- Proactive and able to work independently with minimal supervision.
- Strong attention to detail.
- Good communication and interpersonal skills.
- Comfortable working in a fast-paced and hands-on environment.
- Basic computer skills, including Google Workspace or Microsoft Office.
- Able to communicate in English; good English communication skills are preferred.
- Already lived in Bali are preferred
- Professional, presentable, and service-oriented attitude.
- Willing to handle practical and hands-on tasks as part of daily operations.
PERSONAL QUALITIES
We are looking for someone who is:
- Reliable & Responsible – follows through on tasks and can be trusted with daily responsibilities.
- Proactive – sees what needs to be done and takes action without always being asked.
- Organized – keeps the workplace, documents, and supplies in order.
- Detail-Oriented – pays attention to small details that affect the overall operation.
- Flexible – comfortable supporting different tasks and departments when needed.
- Service-Minded – approachable, helpful, and professional when supporting colleagues and visitors.
- Hands-On – willing to take ownership of practical day-to-day tasks.
WHAT WE OFFER
- A dynamic and collaborative working environment.
- Opportunity to work within a growing lifestyle and creative company.
- Exposure to a wide range of operational and administrative functions.
- Opportunities for professional growth and development.
- A role with direct impact on the efficiency and daily experience of the team.
