Job description for Office Admin & General Affairs Staff at CCM Cosmetic Trading
We are looking for a detail-oriented, responsible, and proactive Office Administration & Logistics professional to support the smooth daily operations of our Jakarta office.
Responsibilities
- Manage the day-to-day operations of the Jakarta office, including office environment maintenance, cleaning services, and coordination of office facility repairs.
- Report and follow up on office equipment and facility issues, such as printers, internet, network, and other office equipment.
- Manage the procurement, storage, distribution, and inventory records of office supplies and employee welfare materials.
- Organize and maintain office storage areas, closets, and warehouses to ensure efficient use of space and easy access to items.
- Conduct regular inventory checks and ensure all items are properly categorized, recorded, and well organized.
- Coordinate and communicate with external vendors and service providers, including property management, vehicle rental companies, and office supply vendors.
- Follow up on vendor contracts, invoices, payment requests, and expense reimbursement processes.
- Support various administrative, operational, and ad-hoc tasks as required.
- Ensure office operations run efficiently and provide timely support to employees when needed.
Requirements
- 1–3 years of experience in Office Administration, General Affairs, Logistics, or a related field.
- Detail-oriented, responsible, diligent, and hardworking.
- Strong organizational and time-management skills with good attention to detail.
- Good communication and coordination skills with a strong service-oriented mindset.
- Proficient in Microsoft Office, especially Excel and Word.
- Able to work independently as well as collaboratively with different teams and external vendors.
- English or Mandarin proficiency is a plus.
- Willing to handle hands-on operational and ad-hoc tasks when required.
What We're Looking For
We value someone who is reliable, organized, proactive, and attentive to detail, with a strong willingness to support the team and ensure smooth daily office operations.
