Job description for Marketing Admin at Velixir Parfums
As our Marketing Admin, you will take full charge of essential administrative tasks, contract documentations, routine campaign logistics, data entry, and procedural coordination. Your primary mission is to handle high volume operational tasks and contract administration with extreme speed, precision, and accuracy, allowing the creative and strategic leads to focus on scaling the brand.
Key Responsibilities
- Draft, customize, and organize standardized legal cooperation agreements, vendor contracts, and influencer partnership letters based on internal legal templates.
- Coordinate the signing process for all marketing contracts, ensuring signatures from creators, agencies, and internal management are collected and archived systematically.
- Execute daily repetitive data entry, including logging influencer addresses, tracking product gifting shipments, and updating marketing database records.
- Process routine administrative paperwork, including vendor invoices, purchase orders, reimbursement forms, and payment requests for external agencies.
- Assist in assembling, packing, and dispatching PR packages, sample sets, and marketing materials to creators, event venues, and retail partners.
- Maintain organized digital archives of signed cooperation agreements, marketing assets, content links, and campaign proof of executions.
- Extract raw performance data from marketplace dashboards and social media channels to compile basic daily and weekly tracking sheets.
- Monitor marketing inventory balances, keeping track of PR stock, promotional merchandise, and physical collateral buffers.
Requirements
- Minimum of a Diploma or Bachelor’s degree in Business Administration, Marketing, Legal Studies, Office Management, or any related field.
- Fresh graduates or candidates with 1 year of experience in administrative support, contract drafting, or marketing coordination are welcome to apply.
- Familiarity with basic legal document structures and drafting routine cooperation agreement contracts.
- Highly proficient in Google Workspace and Microsoft Excel, especially in entering data accurately, using simple shortcuts, and organizing spreadsheets.
- Exceptional high speed accuracy, strong attention to detail, and a high tolerance for repetitive procedural work without losing quality.
- Willing to be placed / work on-site in West Jakarta.
