Job description for Marketing Admin at BELLA. Canggu
The hip restaurant in town has opened its doors in Berawa and it might just become your favorite hangout spot. Canggu’s sought after good times have been taken to a whole other level with a New York laid back feel mixed with this tropical island’s sunshine. This buzzing restaurant will swiftly shift from tasteful creations to waist-full moves to the beat of live DJ music. The best news is that you won’t have to go anywhere else after dinner to enjoy a night of fun.
Key Responsibilities:
Administrative Support
- Provide day-to-day administrative support to the Marketing Department.
- Maintain and organize all marketing files, contracts, invoices, and related documentation.
- Prepare correspondence, meeting minutes, and internal communications as required.
- Monitor and update marketing calendars, campaign timelines, and activity schedules.
- Influencer & Partnership Coordination
- Assist in identifying and compiling databases of KOLs, influencers, media partners, and strategic partners.
- Coordinate communication regarding collaboration proposals, campaign briefs, and scheduling.
- Ensure all collaboration agreements, deliverables, and payment documentation are properly recorded.
- Track influencer deliverables and follow up to ensure completion according to agreed timelines.
Budget & Invoice Administration
- Process purchase requests, payment requests, and reimbursement claims related to marketing activities.
- Coordinate with the Finance Department regarding vendor payments and invoice submissions.
- Maintain records of marketing expenditures and assist in monitoring budget utilization.
- Collect quotations from suppliers and vendors for marketing requirements.
- Reporting & Data Management
- Compile weekly and monthly marketing reports, including campaign performance data provided by the marketing team.
- Maintain accurate databases of customer contacts, media contacts, partners, and marketing assets.
- Prepare presentation materials and reports for management review.
- Support the collection and organization of marketing analytics and campaign results.
Event & Campaign Support
- Assist with administrative preparations for events, activations, and promotional campaigns.
- Coordinate logistics with internal departments and external vendors when required.
- Track deadlines and ensure all necessary approvals and documentation are obtained prior to campaign execution.
- Support the marketing team during on-site events as needed.
Content & Asset Administration
- Organize and maintain digital marketing assets, including photos, videos, design files, and promotional materials.
- Ensure all assets are properly archived and accessible to relevant team members.
- Coordinate with designers, printers, and production vendors regarding administrative matters and project timelines.
Cross-Department Coordination
- Liaise with Operations, Finance, HR, and other departments to facilitate marketing initiatives.
- Follow up on requests and approvals necessary for the execution of marketing activities.
- Ensure effective communication between the marketing team and other stakeholders.
