Job description for Legal Secretary at Unreal Management
Overview:
A Legal Secretary provides administrative support to lawyers and legal teams, assisting with various tasks related to legal documentation, client communication, and office management. This role is crucial in ensuring the smooth operation of legal processes and maintaining organized records.
Responsibilities:
1. Document Preparation:
- Draft, proofread, and edit legal documents, including contracts, pleadings, and correspondence.
- Prepare and file legal documents with courts and other relevant authorities.
2. Client Communication:
- Handle incoming calls and correspondence, responding to inquiries and directing them to appropriate legal staff.
- Schedule appointments and maintain calendars for lawyers.
3. Record Management:
- Organize and maintain legal files, ensuring documents are accurately labeled and stored.
- Manage case files and assist with case preparation for trials or hearings.
4. Research Support:
- Conduct preliminary legal research and gather relevant information for cases.
- Assist in preparing reports and summaries based on research findings.
5. Billing and Invoicing:
- Assist with the preparation of invoices and tracking billable hours.
- Maintain accurate records of expenses related to legal cases.
6. General Administrative Duties:
- Perform clerical tasks such as data entry, scanning, and faxing documents.
- Maintain office supplies and equipment, ensuring the office runs smoothly.
Qualifications:
1. Education:
- Bachelor’s degree or equivalent experience in a legal or administrative field is preferred.
- Certification as a Legal Secretary or paralegal is a plus.
2. Experience:
- Previous experience as a Legal Secretary or in a similar administrative role within a law firm or legal department.
- Familiarity with legal terminology and procedures.
3. Skills:
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal management software.
- Attention to detail and ability to work under pressure.
4. Personal Attributes:
- Professional demeanor and confidentiality in handling sensitive information.
- Ability to work both independently and as part of a team.
About Us
Unreal Management is a property development group based in Kuta Lombok that develops and manages villas, hostels, and hotels in Bali, Lombok and Sumbawa.
