Job description for Legal & Compliance Staff at 14DAYPILOT FLIGHT ACADEMY
Job Summary
We are looking for a Legal & Compliance Staff to be responsible for legal and compliance administration, particularly document control and manual updates. This position will ensure that the SMS Manual, FOM, SOPs, other manuals/procedures, legal records, approvals, and correspondence are properly maintained, up to date, traceable, and readily available for FAA, Cayman, Bermuda, and Guernsey audits.
Key Responsibilities
- Act as the PIC (Person in Charge) for document control and manual updates, including the SMS Manual, FOM, SOPs, and other relevant manuals and procedures.
- Maintain and regularly update the legal and regulatory document register, including certificates, licenses, authorizations, agreements, correspondence, expiry dates, document owners, submission status, and due dates.
- Prepare and maintain audit readiness for FAA, Cayman, Bermuda, and Guernsey requirements, including document indexes, checklists, supporting evidence, audit folders, pre-audit reviews, and tracking of findings and corrective actions until closure.
- Record incoming regulatory notices and requests, identify the required documents or actions, and follow up with the relevant departments or functions.
- Coordinate with relevant Subject Matter Experts (SMEs) to confirm technical or operational matters when required, such as the Chief Pilot or CEO.
- Serve as the administrative point of contact for regulatory submissions and correspondence.
- Prepare forms and official letters, coordinate signatures and supporting documents, submit required documents, and follow up on submission status.
- Ensure all legal and compliance documents are properly organized, version-controlled, and easily retrievable when needed.
Requirements & Skills
- Strong proficiency in MS Word and/or Google Docs, particularly for managing long and complex documents, including styles, headings, table of contents, track changes, pagination, proofreading, document comparison, and version control.
- Proficient in Microsoft Excel and/or Google Sheets for maintaining document registers, due-date trackers, status logs, and audit trails.
- Excellent document and folder management skills, with strong attention to detail and accuracy.
- Previous experience supporting audits, compliance activities, or working with regulators/auditors in a regulated industry. Aviation experience is not required, as long as the candidate is accustomed to working based on regulatory requirements and supporting evidence.
- Ability to understand regulations, contracts, manual content, and English correspondence, and translate requirements into clear and actionable task lists.
- Strong organizational and follow-up skills, with the ability to manage multiple documents, deadlines, and stakeholders simultaneously.
- Good written English skills at a minimum intermediate level, with the ability to prepare formal correspondence and communicate professionally with regulators, auditors, consultants, or external counsel.
- Aviation regulatory knowledge is not required at the initial stage.
Education & Certification
- Bachelor's degree in Law (S1 Hukum) is preferred, but candidates from other educational backgrounds are welcome if they have strong experience in Legal Administration, Paralegal, Compliance, or Document Control.
- Professional certifications are not mandatory.
- Additional qualifications or training in ISO/Internal Auditing, Quality, Compliance, or Document Control will be considered an advantage.
- Previous experience in aviation regulatory compliance is not required.
APPLY HERE: tinyurl.com/14dphiring
