Job description for KOL Admin at PT. Mindo Small Business Solutions
We are looking for a detail-oriented KOL Admin Staff to manage the operational and administrative aspects of KOL/influencer marketing campaigns. This role focuses on data validation, contract preparation and follow-up, and payment management to ensure campaigns are executed smoothly and on time.
Key Responsibilities:
- Validate and maintain accurate KOL data, including profiles, paper works, deliverables, and campaign information.
- Prepare and manage KOL contracts in line with approved campaign scopes and internal guidelines.
- Track contract status and follow up with KOLs or agencies to ensure timely completion.
- Manage end-to-end KOL payment processes, including payment request preparation, verification, and coordination with finance teams.
- Ensure timely and accurate payment to KOLs and resolve any payment-related issues.
- Support campaign teams by managing administrative and operational tasks related to campaign execution.
- Coordinate with internal stakeholders (Campaign, Finance, Legal, Procurement) to ensure smooth operations.
- Maintain organized documentation and records for audit and compliance purposes.
- Ensure all processes comply with internal SOPs, SLAs and client requirements.
Requirements:
- Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
- 1–3 years of experience in administration, operations, influencer/KOL management, or a similar role.
- Strong attention to detail and data accuracy.
- Good organizational, coordination, and follow-up skills.
- Familiarity with contracts, invoicing, and payment processes is an advantage.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Proficient in Google Workspace.
- Proficient English
- Willing to work rotating shifts
