Job description for Junior Event Manager at Helvetica Events
About the role
We are looking for a Junior Event Manager to join our growing team and support the planning and execution of exciting corporate events, MICE programs, and other special projects.
Key responsibilities
- Assist the Event Manager in planning, coordinating, and executing events from preparation to post-event evaluation
- Coordinate with clients, vendors, venues, suppliers, and internal teams
- Prepare event timelines, rundown, checklists, presentations, and other event-related documents
- Support venue inspections, site visits, and event rehearsals
- Monitor event setup, operations, and dismantling to ensure everything runs smoothly
- Assist in managing event budgets, quotations, purchase orders, and vendor coordination
- Handle on-site event coordination and troubleshoot operational issues when required
- Ensure all event details and client requirements are communicated clearly to the relevant teams
- Prepare post-event reports and documentation
About you
- Minimum Bachelor's Degree in Event Management, Hospitality, Tourism, Marketing, Communications, or a related field
- Minimum 1–2 years of experience in event management, hospitality, MICE, or a related industry. Fresh graduates with strong internship or event experience are also welcome to apply
- Strong organizational and time-management skills with excellent attention to detail
- Able to manage multiple tasks and work under tight deadlines
- Good communication and interpersonal skills
- Fluent in English and Bahasa Indonesia, both written and spoken
- Proficient in Microsoft Office, especially Excel and PowerPoint
- Able and willing to work flexible hours, including weekends or public holidays when required for events
- A proactive, responsible, adaptable, and solution-oriented individual
- Experience in handling corporate events, MICE, incentive groups, or international clients will be an advantage
Benefits
- Opportunity to work on exciting corporate and international events
- Dynamic and collaborative working environment
- Career development and growth opportunities within the company
- Exposure to various aspects of event management, including MICE, production, logistics, and client management
