Job description for Inventory Specialist / Purchasing Admin at Homeground by CRSL
✨ We’re Hiring, Frenn! ✨
Homeground by CRSL is calling out for new fams to join the crew! ☕🍳
We are seeking a detail-oriented Goods & Inventory Specialist / Purchasing Admin to ensure our stock, receiving operations, and kitchen supplies run like clockwork.
In this role, you'll be the key to our inventory management—verifying delivered goods, matching physical stock against purchase orders and invoices, and ensuring smooth, accurate reporting directly to our Finance team.
📋 Key Responsibilities
1. Goods Receiving (GR) Management: Inspect, recount, and verify incoming deliveries from vendors to ensure quantities, pricing, and item quality match purchase orders.
2. Invoice & Document Reconciliation: Process, organize, and double-check supplier invoices and delivery notes before submitting them to Finance for payment processing.
3. Inventory Tracking & Stock Take: Maintain accurate daily/weekly inventory logs, assist with routine stock takes, and track real product usage alongside kitchen and bar leads.
4. Waste & Discrepancy Reporting: Flag supplier discrepancies, damaged stock, or unexpected variances promptly to prevent operational losses.
5. Internal Coordination: Work closely with operational leaders and Finance to keep stock levels balanced and documentation audit-ready.
📝 Qualifications & Requirements
1. Position: Full-time/Part Time
2. Experience: Minimum 1 year of experience in inventory control, receiving administration, purchasing support, or store keeping (preferably in F&B or retail).
3. Spreadsheet Proficiency: Hands-on experience using Excel/Google Sheets for inventory management, including data validation and formulas such as SUMIFS, INDEX/MATCH, and XLOOKUP for invoice reconciliation.
4. Analytical Mindset: Strong numerical accuracy, high attention to detail, and comfort with unit calculations and spot-checking physical stock against system records.
5. Communication & Integrity: Honest, organized, and proactive in communicating discrepancies to both operational leads and Finance.
6. Schedule: Able to align working hours with early morning or standard delivery schedules as needed.
