Job description for Inventory Control Specialist at Smokemart Indonesia
Company: Bali Vape & Tobacco Distribution (BVTD)
Location: Bali, Indonesia
Employment Type: Full-time
Department: Warehouse & Inventory
Experience: Minimum 2+ years in FMCG, retail, or distribution inventory management
About Bali Vape & Tobacco Distribution
Bali Vape & Tobacco Distribution (BVTD) is a growing distribution company operating across Bali, managing a wide range of products and multiple SKUs across warehouse, retail, wholesale, and distribution channels.
We are looking for an experienced Inventory Controller who is highly organised, detail-oriented, and confident managing multiple SKUs, stock movements, inventory reconciliation, and warehouse accuracy.
The ideal candidate will have at least 2 years of experience in FMCG, retail, or distribution, with proven experience managing inventory in a fast-moving environment.
Key Responsibilities
Inventory Management
- Manage and monitor inventory across multiple SKUs.
- Maintain accurate stock records for all products.
- Monitor stock levels and identify low-stock, overstock, slow-moving, and fast-moving products.
- Track all stock movements including receiving, transfers, sales, returns, damages, and adjustments.
- Ensure physical inventory matches system inventory.
- Investigate and resolve stock discrepancies.
- Maintain accurate SKU codes, product descriptions, quantities, and inventory records.
- Monitor batch numbers, expiry dates, and product condition where applicable.
- Ensure proper stock rotation using FIFO/FEFO principles where applicable.
Stock Receiving & Put-Away
- Verify incoming stock against purchase orders and delivery documents.
- Check quantities, SKU codes, product condition, and packaging.
- Record received inventory accurately in the company's inventory/ERP system.
- Coordinate with warehouse staff to ensure products are correctly labelled and stored.
- Report discrepancies, shortages, overages, or damaged products immediately.
Stock Control & Warehouse Coordination
- Work closely with warehouse, purchasing, sales, finance, and operations teams.
- Monitor daily stock movements.
- Ensure all stock transfers are properly recorded.
- Control stock issued to sales teams, delivery teams, and customers.
- Monitor returned and damaged products.
- Maintain proper documentation for all inventory adjustments.
- Ensure warehouse stock is organised and easily traceable.
Stock Counting & Reconciliation
- Conduct regular cycle counts.
- Perform weekly and monthly inventory checks.
- Coordinate full physical stock counts when required.
- Compare physical stock against system records.
- Investigate variances and identify the root cause.
- Prepare stock reconciliation reports for management.
- Implement corrective actions to reduce recurring inventory discrepancies.
Inventory Planning
- Monitor stock levels and provide recommendations for replenishment.
- Identify products approaching minimum stock levels.
- Highlight slow-moving and excess inventory.
- Support purchasing decisions using accurate stock data.
- Assist management in forecasting inventory requirements.
- Monitor stock availability to prevent unnecessary stock-outs.
Daily Responsibilities
- Check opening inventory and critical stock levels.
- Monitor all incoming and outgoing stock movements.
- Verify warehouse receiving and dispatch records.
- Update inventory systems accurately.
- Check for discrepancies between physical and system stock.
- Monitor damaged, returned, or quarantined products.
- Coordinate with warehouse and sales teams regarding stock availability.
- Maintain accurate inventory documentation.
- Report significant stock issues to management.
Weekly Responsibilities
- Conduct cycle counts for selected SKUs.
- Reconcile physical stock against system records.
- Review fast-moving and slow-moving products.
- Review stock discrepancies and corrective actions.
- Monitor stock ageing and potential expiry issues.
- Prepare weekly inventory reports.
- Coordinate with purchasing regarding replenishment requirements.
Monthly Responsibilities
- Conduct and coordinate monthly stock counts.
- Prepare comprehensive inventory reconciliation reports.
- Analyse inventory variance and shrinkage.
- Review inventory turnover.
- Identify obsolete, damaged, slow-moving, and excess stock.
- Review stock accuracy by SKU.
- Provide management with recommendations to improve inventory control.
- Support month-end inventory closing and reporting.
Requirements
- Minimum 2+ years of experience in inventory control.
- Experience in FMCG, retail, wholesale, or distribution is required.
- Proven experience handling multiple SKUs and high-volume stock movements.
- Strong understanding of inventory control procedures.
- Experience with stock counting and inventory reconciliation.
- Strong knowledge of FIFO/FEFO inventory practices.
- Experience using ERP, inventory management, warehouse management, Excel, or Google Sheets.
- Strong Excel/Google Sheets skills are highly preferred.
- Excellent attention to detail.
- Strong analytical and problem-solving skills.
- Able to identify discrepancies and investigate their root causes.
- Strong communication and coordination skills.
- Able to work under pressure in a fast-moving distribution environment.
- Honest, reliable, disciplined, and highly organised.
- English language is mandatory (spoken and written).
Preferred Experience
Candidates with experience working in:
- FMCG distribution
- Vape/nicotine distribution
- Tobacco distribution
- Retail chains
- Wholesale distribution
- Consumer goods
- Warehouse operations
- Multi-SKU businesses
- E-commerce fulfilment
- ERP/WMS inventory systems
will be highly valued.
Ideal Candidate
We are looking for someone who is:
Highly Accurate • Organised • Analytical • Disciplined • Responsible • Proactive • Detail-Oriented • Honest • Results-Driven
You should be comfortable working with large numbers of SKUs and daily stock movements, while maintaining a high level of accuracy.
The successful candidate must understand that inventory control is not simply counting stock. You will be responsible for ensuring that what is physically in the warehouse matches what is recorded in the system, identifying discrepancies, controlling stock movements, and helping BVTD maintain efficient inventory levels.
What We Offer
- Competitive salary based on experience and capability.
- Professional and dynamic working environment.
- Opportunity to grow with an expanding distribution company.
- Career development opportunities.
- Opportunity to help develop BVTD's inventory and warehouse control systems.
How to Apply
If you have 2+ years of inventory control experience in FMCG, retail, or distribution and are confident managing multiple SKUs and high-volume inventory, we would like to hear from you.
Please submit your CV through Glints.
Bali Vape & Tobacco Distribution (BVTD)
Accuracy. Control. Availability.
