Job description for Indonesia Logistics & Ground Coordinator at HUANG HE CONSULTANCY PTE. LTD.
Indonesia Logistics & Ground Coordinator
Role Purpose
Huang He Consultancy is delivering a high-level delegation's learning journey to Jakarta/Cikarang, Indonesia, 19–20 October 2026. This role is Huang He's on-the-ground point of contact in Jakarta for all logistics, vendor coordination, and administrative support before and during the visit.
This is the administrative/logistics layer only.
Responsibilities
● Scout and confirm halal-certified or Muslim-friendly dining venues (private rooms) for hosted meals on 19–20 October
● Assist with hotel booking coordination and VIP check-in arrangements in Jakarta
● Coordinate dedicated ground transport (2 vehicles with drivers) for airport transfers and all site visits, incl. the Cikarang transfer (~1.5–2 hrs each way)
● Support VIP airport-reception arrangements at Soekarno-Hatta International Airport (name list, passport/flight details submission, vehicle plate numbers)
● Local point of contact for printed-materials logistics (briefing dossier, delegate handbook)
● On the ground 18–20 October: real-time issue resolution, run-sheet support, and liaison with venues/drivers/interpreter
● Report progress and flag issues to Huang He's Programme Facilitation Lead throughout the engagement
Requirements
● Based in or near Jakarta; able to travel to Cikarang
● Fluent in Bahasa Indonesia and working proficiency in English
● Prior event, delegation, or hospitality coordination experience preferred
● Comfortable working with government-adjacent protocol and VIP arrangements
● Reliable, discreet, responsive — this is a confidential, senior-delegation engagement
Compensation
● SGD 180/month retainer for the engagement period (confirmed)
● Hotel accommodation and a daily allowance provided for the on-ground days (18–20 October) — allowance amount to be confirmed
● NDA to be signed before onboarding
