Job description for In-Office Personal Assistant at PT Vylera Labs Indonesia
The In-Office Personal Assistant provides high-level administrative, secretarial, and operational support to an executive, business owner, or management team. Operating directly within the corporate office environment, the PA acts as the primary gatekeeper, organizer, and coordinator, ensuring the executive’s daily schedule runs seamlessly.
The ideal candidate is highly organized, proactive, and capable of managing a wide array of tasks, ranging from calendar management and corporate correspondence to occasional personal errands, all while maintaining the utmost confidentiality and professionalism.
Job Description:
1. Calendar & Schedule Management
- Coordinate Meetings: Manage, optimize, and maintain the executive’s daily, weekly, and monthly calendar.
- Gatekeeping: Screen incoming calls, emails, and meeting requests, prioritizing urgent matters and declining or redirecting others.
- Reminders: Provide daily briefings and timely reminders of upcoming commitments, deadlines, and deliverables.
2. Communication & Correspondance
- Email Management: Monitor the executive’s inbox, draft professional responses, and flag items requiring immediate attention.
- Document Preparation: Draft, format, and edit letters, memos, presentations, reports, and meeting agendas.
- Liaison: Act as the central point of contact between the executive and internal teams, clients, vendors, and stakeholders.
3. General Office & Administrative Support
- Filing & Organization: Maintain strict digital and physical filing systems for confidential corporate documents.
- Meeting Minutes: Attend key meetings to take accurate minutes and track action items for follow-up.
- Office Liaison: Work alongside office managers to ensure the executive’s workspace is stocked with necessary supplies and equipment.
4. Ad-Hoc Personal Tasks: Handle occasional personal tasks that free up the executive's time, such as picking up lunch, arranging dry cleaning, purchasing gifts, or booking personal appointments.
What you'll got:
1. Competitive Salary
2. Health Benefits
3. Networking Opportunities
