Job description for Human Resources & Administration Officer at LimeStash
We are seeking a versatile and proactive Human Resources & Administration Officer to be our first people operations hire in Indonesia. In this hands-on role, you will own all aspects of human resources, office administration, and people operations as we build our team from the ground up. You will work directly with the CEO to shape our company culture, build efficient processes, and support our rapid growth. This is a perfect role for someone who thrives in a startup environment and enjoys wearing multiple hats.
Key Responsibilities
1. Human Resources (60%)
Talent Acquisition & Recruitment
- Manage end-to-end recruitment process: job posting, sourcing, screening, interview scheduling, offer negotiation, and onboarding
- Build and maintain a strong talent pipeline across functions and leverage various channels (job boards, LinkedIn, referrals, recruitment agencies, university partnerships) to source top talent
- Track recruitment metrics and continuously improve our hiring process
- Design and execute a comprehensive new hire onboarding program and offboarding process
HR Operations & Administration
- Manage employee records, contracts, and documentation in compliance with Indonesian labor law
- Process monthly payroll in coordination with finance/payroll vendor and administer employee benefits (health insurance, BPJS Ketenagakerjaan, BPJS Kesehatan, etc.)
- Track and manage leave, attendance, and overtime
- Prepare HR reports and people analytics for leadership
People & Culture
- Help shape and nurture our company culture as we scale
- Serve as a trusted point of contact for employee questions, concerns, and feedback
- Support performance management process (goal setting, reviews, feedback cycles)
2. Office Administration & Operations (40%)
Office Management
- Oversee day-to-day office operations and ensure a smooth, efficient work environment
- Manage office supplies inventory, procurement, and vendor relationships
- Coordinate office maintenance, repairs, and facility improvements
- Manage reception and visitor experience
Administration & Operations Support
- Coordinate meetings, events, and workshops (both internal and external)
- Handle expense reporting and reimbursement processes
- Act as the go-to person for administrative needs across the team
- Track and manage company assets (laptops, monitors, equipment) and coordinate IT setup and support for new hires and existing team members.
Qualifications & Requirements
Must Have:
- 3-5 years of experience in HR, administration, or people operations, preferably in a startup or fast-growing company
- Solid understanding of Indonesian labor law, employment regulations, and compliance requirements (UU Ketenagakerjaan, BPJS, etc.)
- Hands-on experience with end-to-end recruitment and onboarding
- Strong organizational skills and extreme attention to detail
- Excellent interpersonal and communication skills in Bahasa Indonesia and English
- Ability to handle confidential information with professionalism and discretion
- Proactive, self-motivated, and able to work independently with minimal supervision
- Strong problem-solving skills and ability to prioritize in a fast-paced environment
- Proficiency in Google Workspace (Docs, Sheets, Slides) and HRIS systems
Nice to Have:
- Experience building HR functions from scratch in an early-stage startup
- HR certification (CHRP, SHRM, or equivalent)
- Experience with both local Indonesian and international team management
- Background in tech, e-commerce, or social commerce industry
- Experience with payroll processing and benefits administration
- Basic understanding of finance and accounting processes
