Job description for HR & LEGAL OFFICER at NUSAE
NUSAÉ is looking for an organized, detail-oriented, and proactive HR & Legal Officer to support our people operations and project-related legal administration.
In this role, you will be responsible for managing human resources administration and preparing, coordinating, and maintaining project agreements and legal documents. You will work closely with internal teams and the Board of Directors to ensure that our people-related processes and project documentation are well-organized, accurate, and aligned with the company's needs.
Responsibilities
Human Resources
- Manage employee administration, including personal data, employment records, and employee documentation.
- Support the recruitment process, from candidate screening and interview coordination to offering and onboarding administration.
- Coordinate employee onboarding and offboarding processes.
- Monitor employment agreements, probation periods, and contract renewal schedules.
- Manage attendance, leave, permits, overtime, and other employee administration through the company's HRIS.
- Support performance evaluation processes and other people-related initiatives.
- Maintain accurate and well-organized HR documentation in accordance with company policies and applicable employment regulations.
Legal & Project Documentation
- Prepare and manage draft agreements and contracts based on the company's project requirements and business arrangements.
- Prepare project-related agreements with clients, vendors, freelancers, and other third parties.
- Draft and manage legal documents, including Project Agreements, Surat Perintah Kerja (SPK), Memorandum of Understanding (MoU), Non-Disclosure Agreements (NDA), Vendor Agreements, Freelancer Agreements, and contract Addendums.
- Ensure that project agreements clearly outline the scope of work, deliverables, project timeline, fees, payment terms, roles and responsibilities, and other relevant contractual provisions.
- Review the completeness and consistency of project documentation, including quotations, proposals, agreements, and supporting documents.
- Coordinate the contract process, from initial drafting and internal review to revision, approval, signing, and document archiving.
- Work closely with Project Managers, Account Executives, Finance, Production, and the Board of Directors to support project documentation requirements.
- Maintain an organized contract database and monitor agreement status, revisions, and relevant contractual deadlines.
- General Administration & Coordination
- Manage internal and external administrative correspondence and documentation.
- Coordinate administrative requirements across teams and with external parties.
- Prepare periodic reports and maintain proper documentation of HR and Legal activities.
- Handle confidential employee, company, and project information with professionalism and discretion.
Requirements
- Bachelor's degree in Law, Human Resource Management, Psychology, Business Administration, or a related field. A Law degree will be an advantage.
- 1–3 years of experience in Human Resources, Legal Administration, Contract Administration, or a related role.
- Good understanding of HR administration, recruitment processes, employment agreements, and employee documentation.
- Familiarity with drafting and managing business agreements, particularly Project Agreements, SPK, MoU, NDA, and vendor or freelancer contracts.
- Basic understanding of Indonesian contract law and employment regulations.
- Strong administrative, documentation, and organizational skills.
- Proficient in Microsoft Office and Google Workspace.
- Good written and verbal communication skills.
- Detail-oriented, structured, responsible, and able to manage multiple priorities.
- Able to work independently while maintaining effective coordination with different teams.
- High level of integrity and commitment to maintaining confidentiality.
We value individuals who take ownership of their work, pay attention to details, and enjoy creating well-organized processes that support the way our team works.
