Job description for HR Admin at House Of Om
About the Role
We are looking for a detail-oriented and well-organized HR Admin to support the daily administrative operations of the Human Resources Department. This role will be responsible for maintaining employee records, managing HR documentation, supporting attendance and leave administration, and ensuring that HR processes are properly documented and well-organized.
The ideal candidate should have strong administrative skills, good attention to detail, and the ability to handle confidential employee information with professionalism.
Key Responsibilities
1. HR Administration & Documentation
Maintain and update employee personal records, databases, and digital employee files.
Prepare, organize, and maintain employment documents, including employment agreements, amendments, NDAs, and other HR-related documents.
Ensure all employee documentation is complete, accurate, and properly archived.
Support employee onboarding and offboarding administrative processes.
2. Attendance & Leave Management
Monitor and maintain employee attendance, leave records, overtime, and other timekeeping-related information.
Assist in managing attendance discrepancies and coordinating corrections with relevant departments.
Ensure employee attendance and leave records are properly updated in the HRIS system.
Support the preparation of attendance summaries and monthly HR reports.
3. Payroll & Benefits Administration
Assist in collecting and verifying payroll-related data, including attendance, overtime, allowances, deductions, and other employee-related information.
Support the administration of employee benefits, including BPJS Kesehatan and BPJS Ketenagakerjaan.
Assist with the preparation and maintenance of payroll documentation and supporting records.
4. Recruitment & Employee Support
Provide administrative support for recruitment activities, including interview scheduling, candidate documentation, and recruitment records.
Assist with preparing onboarding materials and coordinating employee documentation.
Respond to general employee administrative inquiries and direct specific concerns to the appropriate HR personnel.
5. HR Reporting & General Support
Assist in preparing monthly HR reports and maintaining accurate employee data.
Ensure HR administrative processes comply with internal company policies and applicable regulations.
Support other HR-related administrative tasks and projects as assigned by the HR team.
Qualifications & Requirements
- Diploma or Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
- Minimum 1 year of experience in HR Administration or a similar administrative role is preferred.
- Basic understanding of HR administration, employment documentation, attendance management, and payroll processes.
- Familiarity with HRIS or attendance management systems is an advantage.
- Proficient in Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
- Strong organizational skills and attention to detail.
- Good communication and interpersonal skills.
- Able to handle confidential information with integrity and discretion.
- Able to work independently as well as collaboratively within a team.
