Job description for General Affair at PT Alam Mimpi ( Bali Event Group)
General Affairs Officer
Location: South Jakarta
Employment Type: Full-Time
About the Role
We are looking for a proactive and organized General Affairs Officer to oversee office operations and ensure a safe, efficient, and well-maintained working environment. The ideal candidate will have experience in procurement, vendor management, facility maintenance, and office administration, while providing excellent support to internal stakeholders.
Key Responsibilities
Office & Facility Management
- Manage daily office operations and administrative requirements.
- Ensure office facilities are properly maintained and operational.
- Coordinate building maintenance, repairs, and improvement projects.
- Monitor office supplies and operational needs.
Vendor & Procurement Management
- Source, evaluate, and negotiate with vendors and suppliers.
- Maintain and update vendor databases and approved vendor lists.
- Manage procurement processes, including obtaining quotations, purchase requests, and purchase orders.
- Monitor vendor performance and ensure service quality standards are met.
- Build and maintain strong relationships with vendors and service providers.
General Administration
- Handle company correspondence, official letters, permits, and administrative documentation.
- Maintain accurate records and filing systems.
- Coordinate with external parties, building management, and service providers as required.
Team Supervision
- Supervise Office Boys (OB) and ensure office cleanliness and housekeeping standards are maintained.
- Monitor and coordinate daily support staff activities.
Requirements
- Bachelor's Degree in Business Administration, Management, Procurement, or a related field.
- Minimum 2 years of experience in General Affairs, Procurement, Office Administration, or Facilities Management.
- Proven experience handling procurement and vendor management processes.
- Fluent in both written and spoken English.
- Tech-savvy with strong proficiency in: Microsoft Office (Excel, Word, PowerPoint), Google Workspace (Docs, Sheets, Slides, Drive)
- Strong negotiation and vendor management skills.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Detail-oriented with good problem-solving capabilities.
- Able to work independently and manage multiple priorities.
Preferred Qualifications
- Experience managing office facilities and building maintenance.
- Familiarity with procurement procedures and cost control.
- Experience supervising support staff or outsourced service providers.
What We Offer
Competitive salary package
Professional development opportunities
Dynamic and collaborative work environment
Opportunity to contribute to a growing organization
