Job description for General Administration at PT Bali General Supply (BGS)
Responsible for the smooth administrative operations of General Affairs (GA), particularly in asset and inventory management, while providing daily administrative support to the Purchasing team ranging from procurement to preparing outgoing shipments.
Key Responsibilities:
1. General Affairs Administration (Assets & Inventory)
Data Entry & Inventory Tracking: Maintain, log, and update records for all company assets and office inventory in the database on a regular basis (conducting asset stock takes).
Asset Relocation: Manage documentation and logging for any asset transfers between departments, rooms, or branch offices (including issuing Asset Transfer Forms).
Maintenance & Repair: Receive facility/asset repair requests, coordinate with vendors or technicians, and monitor the maintenance process until completion.
Damage Reporting: Identify, verify, and compile regular damage reports for items or assets, along with recommended actions (repair or disposal).
2. Purchasing Operational Support
Procurement: Assist with the administration of Purchase Requests (PR), request price quotations from suppliers, and prepare Purchase Orders (PO).
Goods Receipt: Inspect incoming goods from suppliers against Delivery Orders and POs for quantity and condition, and handle goods receipt confirmations.
Preparation & Dispatch: Organize, pack, and prepare goods/materials scheduled for dispatch to internal departments or external parties, including issuing delivery notes.
3. General Administrative Duties
Systematically file all GA and Purchasing operational documents (invoices, delivery notes, asset warranties, receipts).
Prepare periodic summary reports on GA expenses and procurement statuses for management.
Qualifications & Requirements:
A. Education
Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, or a related field.
B. Experience
Minimum 1 year of experience in GA Admin, Inventory, or Purchasing Support roles.
C. Skills
Proficient in Microsoft Office (especially Ms. Excel for inventory tracking) and inventory/ERP systems (a plus).
Excellent communication skills
highly organized
Detail-oriented
possess basic vendor negotiation skills.
Fluent in English & Indonesia Language
