Job description for Front Office/ Accounting Hybrid Role at Stellar Capsules Seminyak
Hybrid Work Role of a Front Desk Position with Accounting Responsibilities (After training will have a 50% work from home arrangement) This is a Six Day work week position.
We are looking for candidates who are open to working in an hybrid job position which requires 50% of the six day work week in Front Office/ Reception position at a Hostel. The remaining three days will be an work from home accounting arrangement where candidates must be able to do the following job scope-
- Check the accuracy of recieveables
- Provide accounting and clerical support to the accounting department
-Type accurately, prepare and maintain accounting documents and records
-Daily enter key data of financial transactions in database
-Provide assistance and support to company personnel
-Research, track and restore accounting or documentation problems and discrepancies
-Inform management and compile reports/summaries on activity areas
-Constantly update job knowledge
- Work with Accounting / POS (Point of Sales)/ PMS (Property Management Systems) Software
- Work with Exel Worksheets
- Prepare a P&L statement with guidance from the senior
Remaining 50% of the job scope as a Front Office/ Recpetion staff is as follows
Job Scope Responsibilities:
• Extend a Warm Welcome to the Guest
* Be ready to tell tourist to Bali how to enjoy the island of Bali
* Be ready to handle difficult customers
* Be ready to achieve very high Customer Satisfaction Review Ratings across various technology platforms
* Be ready to handing Credit Card and Cash Administration
* Be ready to handle Property Management Systems to manage Guest's bookings
• Answer incoming phone calls and customer correspondances
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/ inventory deliveries
• Maintain office security by following fire safety and security procedures
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses (Petty Cash) and costs
• Perform other clerical receptionist duties such as filing, photocopying, printing, laminating
Be ready to provide lateral service to team members from other division or scope of work
Qualification :
• Fresh Graduate are welcomed
• Any degree or High school accounting diploma qualification are welcomed
-Proven accounting experience, preferably as an Accounts Receivable Clerk or Accounts Payable Clerk
-Familiarity with bookkeeping and basic accounting procedures
-Competency in MS Office, databases and accounting software
-Hands-on experience with spreadsheets and financial reports
-Aptitude for numbers
-Ability to perform filing and record keeping tasks
-Data entry and word processing skills"
