Job description for Finance Officer at Epilog Creative
Company Description
Epilog Creative is a Jakarta-based digital marketing agency working with brands across social media, creative, digital campaigns, media, KOL, production, and related marketing services.
As a service-based business, our financial health depends on more than accurate accounting. It requires disciplined invoicing and collection, good cash-flow visibility, careful management of financial commitments, and close coordination between Finance, Account, Operations, and Management.
We are looking for someone who understands this environment and can help us maintain stronger financial discipline as the business grows.
Role Description
We are looking for a Finance Officer to join Epilog Creative in Jakarta. The Finance Officer will work closely with the existing Finance team and Management to manage day-to-day financial operations, with particular focus on accounts receivable, client collection, cash-flow management, financial reporting, and financial planning.
A major responsibility of this role is ensuring that completed work can be invoiced properly and payments are collected according to agreed terms. This includes actively monitoring outstanding invoices, understanding administrative or client-side bottlenecks, and coordinating with Account teams, clients, procurement teams, and other stakeholders to resolve them.
Beyond daily finance administration, we expect this person to contribute to discussions with the Finance team around cash-flow strategy, financial risks, upcoming commitments, collection priorities, and practical ways to maintain the company’s financial stability. The role is suitable for someone who enjoys both execution and financial problem-solving, rather than someone who only processes transactions and prepares reports.
Key Responsibilities
- Prepare and issue client invoices accurately and according to agreed timelines and requirements.
- Monitor accounts receivable, invoice aging, payment schedules, due dates, and outstanding collections.
- Follow up with clients consistently and professionally to ensure payments are collected on time.
- Identify bottlenecks affecting invoicing or collection, including missing purchase orders, documentation, approvals, vendor registration, or other administrative requirements.
- Work closely with Account, Operations, and other internal teams to resolve billing and collection issues.
- Maintain clear visibility of expected client payments and incoming cash.
- Monitor company cash flow, including projected inflows, operational expenses, vendor payments, payroll-related commitments, and other financial obligations.
- Work together with the Finance team to prepare cash-flow projections and identify potential shortfalls or financial risks early.
- Help determine collection priorities and payment planning based on the company’s cash position and upcoming commitments.
- Prepare regular financial reports and management summaries that provide clear visibility into revenue, collections, expenses, cash position, and outstanding obligations.
- Support budgeting, forecasting, and financial planning activities.
- Analyze financial data and identify trends, risks, inefficiencies, or areas requiring management attention.
- Contribute ideas and recommendations on how the company can improve cash-flow management, collection discipline, cost control, and overall financial stability.
- Maintain accurate financial records, reconciliations, supporting documents, and internal finance documentation.
- Support tax and accounting administration, including relevant Indonesian requirements such as PPN and PPh.
- Coordinate with accountants, tax consultants, auditors, banks, clients, vendors, and other external partners when required.
- Help improve internal finance processes, controls, reporting systems, and documentation.
Qualifications
- Bachelor’s degree in Accounting, Finance, Management, or a related field.
- Previous experience in finance, accounting, accounts receivable, billing, treasury, or a related role.
- Preferably experienced in an agency, consulting company, professional services company, outsourcing business, or another service-based business with corporate clients.
- Experience dealing with large companies, corporate procurement teams, finance departments, purchase orders, vendor administration, and B2B payment processes is a strong advantage.
- Good understanding of cash flow, accounts receivable, invoicing, collections, budgeting, and basic financial reporting.
- Able to understand how project delivery, invoicing, collection timing, expenses, and payment commitments affect overall company cash flow.
- Comfortable following up with clients regarding outstanding payments in a professional, persistent, and structured manner.
- Able to work collaboratively with other Finance team members to analyze financial situations and recommend practical actions.
- Able to prepare clear financial reports and communicate important financial information to Management.
- Strong analytical ability and comfortable identifying financial risks before they become larger problems.
- Strong attention to detail and numerical accuracy.
- Proficient with spreadsheets and comfortable working with accounting or finance software.
- Good communication and coordination skills across different teams.
- Able to manage multiple deadlines, collections, and administrative processes without losing visibility of outstanding items.
- Proactive in identifying issues and following them through until there is a clear resolution.
- Able to balance independent ownership of responsibilities with strong teamwork and collaboration.
What We Value in This Role
We are not looking only for someone who can record transactions. We value someone who understands that finance plays an active role in keeping a service business healthy. You should be comfortable asking questions, following up on unresolved payments, understanding where cash-flow pressure is coming from, and working with the Finance team and Management to find practical solutions.
